Office Manager

Svitzer is a global market leader providing towage and sustainable marine solutions to customers in over 30 countries across four regions.

To deliver on its mission of making ports and terminals safer and more efficient, Svitzer employs more than 4,000 skilled people and operates a fleet of over 400 vessels.

We are looking to hire an Office Manager with an analytical mind and fantastic organizational skills. You will be part of a team of professionals working in Svitzer to support business operations.

The office Manager will be responsible for the following:

Arrange regional visits and coordinate with AMEA's Office Manager/administrators, and local managers the following (Visa Preparations, required permits, flight details, transportation, and hotel reservations, and visit agenda).

Plan and organize company events and conferences.

Track the office expenses in accordance to the available weekly budget.

Ensure office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.

Coordinate with maintenance companies to ensure the office appliances are in good working condition and monitor/order office supplies (stationery, food, and beverages).

Provide daily ad hoc assistance to the Country Manager/Deputy Country Manager.

Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.

Manage and supervise the office representatives who receive orders from vendors or deliver documents to the bank/OGM by coordinating with the procurement and financial departments.

Supervise on the office cleaning staff regarding working hours, materials, quality control, and supplying food and beverages.

Respond to bank inquiries for verifying signatures, transactions in a timely manner.

Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.

Prepare the required letters and update the database for issuing permits.

Send and receive documents and packages to/from SCA office.

Supervise on the storage unit to ensure that all the materials/equipment are well organized, in addition to designing and implementing filing systems, ensuring documents are well maintained and current.

Support HR in personnel related tasks (Medical & Life, social insurance, employee services, sick leaves and compensation requests.

Building a Diverse Workplace

In Svitzer we value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to gender, age, nationality, race, sexual orientation, disability, or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams.

Don’t meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don’t meet every single qualification. At Svitzer we are dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles, and we are excited about hearing from you!

How to Apply

To apply for this role, please click on the 'Apply Now' button and create a Candidate Home to manage your applications.

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