Office Assistant

Our client is looking for someone who has a great attitude and ability to learn. Someone who sees value in taking care of people’s needs, with a caring and compassionate attitude.

This is a full-time role for an Administrative Assistant. Our ideal candidate will be able to manage multiple priorities and be willing to assist staff and clients with unique problems. The successful candidate will be responsible for providing administrative support, and maintaining effective communication in a fast-paced office environment. Bookkeeping skills are necessary.

Specific responsibilities include:

Telephone System: answer phones, take messages, set up appointments

Mail System: Open and process mail, distributing to appropriate staff, prepare outgoing mail, bills, invoices, etc.

Calendaring & Scheduling apts.

Client Management Systems: Assist with maintaining and improving systems

Assist with project management when appropriate

Client Filing Systems: Maintain client files via hard copy and scanning in computer files

Some paying of invoices using QuickBooks

Other administrative support as needed

Ideal Candidate Skills and Qualifications:

Attention to detail and organized

Calm presence and professional demeanor

Uphold confidentiality and discretion

Good verbal skills; phone etiquette

Good writing skills, able to type 45 wpm

Demonstrated success in a personal, client service environment

Ability to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook in a high stress situation

Ability to set priorities and have excellent time management skills

Ability to work independently and ask for support/instructions

Conduct research or track down problematic issues

Working knowledge of QuickBooks, Excel and Word

Excellent communication skills

Must be able to learn new concepts and computer applications within an ever-changing work environment

Able to do creative problem solving

Comfortable working in a fast-paced office with

We are looking for someone with 3-5 years of office experience. Working for an attorney or in the financial world a plus. Background must show strong client management skills and attention to detail.

Benefits

401(k)

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Paid maternity leave

We celebrate diversity and are committed to creating an inclusive environment for all employees.