Administrative Officer

Job Summary:

Aids executive in staff capacity by analyzing and coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.

Job Duties:

Studies management methods to improve workflow, simplify reporting procedures or implement cost reductions. Analyzes unit operating practices such as recordkeeping systems, forms control, office layout, suggestion systems, personnel, and budgetary requirements, and performance standards to create new systems or revise established procedures. Analyzes jobs to delimit position responsibilities for use in wage and salary adjustments, promotions, and evaluation of workflow. Studies methods of improving work measurements or performance standards. Coordinates collection and preparation of operating reports such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data. Prepares reports including conclusions and recommendations for solutions to administrative problems. Issues and interprets operating policies. Reviews and answers correspondence. Assists in the preparation of budget needs and annual reports of the organization. Compiles, stores, and retrieves management data. Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

Directly supervises 2 to 6 employees in the assigned area. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications:

EDUCATIONAL REQUIREMENT

Bachelor's degree from four-year college or university in the business-related field; or six years related experience and/or training; or equivalent combination of education and experience.

EXPERIENCE REQUIREMENT

An additional three years of progressively responsible related experience is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.

OTHER SKILLS AND ABILITIES

Must be able to use various types of computer software including word processing, spreadsheet, and databases as well as standard office equipment.

OTHER QUALIFICATIONS

Employee must not be and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG’s Cumulative Sanction Report, or the GSA’s List of Excluded Providers; or listed on the OIG’s List of Excluded Individuals/Entities (LEIE).

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

Permanent