Administrative Assistant

Job Title: Administrative Assistant

Location: Chennai

Department: Administration

Reports To: Office Manager

Job Summary:

As an Administrative Assistant at our Chennai office, you will play a key role in supporting our HR, administration, logistics, and documentation efforts. This position requires a proactive, organized individual who can seamlessly handle multiple responsibilities in a fast-paced environment.

Requirements

Key Responsibilities:

Human Resources:

Assist in recruitment and onboarding processes.

Maintain HR records, including payroll, attendance, and quarterly staff and labor appraisals.

Execute payroll management and analyze attendance, coordinating with department heads for any necessary corrective actions.

Prepare and execute quarterly appraisal data.

Administration:

Issue monthly purchase orders for consumables for the factory, warehouse, and office.

Negotiate with vendors for better prices and credit terms, and source new vendors for various company needs.

Logistics:

Coordinate with logistics companies for the movement of export containers and local material collection.

Negotiate better rates and credit terms with logistic partners.

Documentation:

Manage all domestic and international sales documentation.

Handle documentation related to annual contracts, rental agreements, vendor agreements, and annual reports for audits and company secretaries.

Essential Qualifications:

Bachelor’s degree in Business Administration, Human Resources, or a related field.

Proven experience as an administrative assistant, office admin assistant, or similar role.

Familiarity with office management systems and procedures.