Administrative Assistant ll, CFO

Position Summary

Provide administrative support for the office of the CFO. Help to effectively manage and organize ever-changing priorities, using good judgment and the utmost discretion. Must be comfortable working with a wide variety of stakeholders in a highly complex, fast-moving business environment. A professional, positive, and calm demeanor is essential in managing the fast-paced environment. Partner with Executive Assistant and other assistants of Senior Management to effectively manage, organize, and prioritize a broad range of business activities.

Responsibilities

• Working closely with the Executive Assistant and Chief of Staff to the CFO.

• Assist in maintaining the CFO Outlook calendar and scheduling.

• Assist in scheduling domestic/international travel arrangements with any necessary visas and accompanying itineraries.

• Help facilitate and organize workshops / meetings / trainings, including document preparation, copying and distribution.

• Gathering meetings materials and prepare other printed material requests from the CFO.

• Maintain electronic and paper filing system.

• Perform general administrative duties, such as, but not limited to, opening and screening incoming mail, distributing correspondence, answering phones, (referring phone calls).

• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors.

• Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure room is properly set-up, AV equipment is operational, meals and beverages are set up and room is cleaned after meetings.

• Receive and follow through on documents requiring signature and communications requiring follow up.

• Maintain professionalism at all times and use discretion when handling confidential data.

Qualifications

• College/University graduate.

• Minimum of 5 years of administrative or business experience, preferably in a finance environment.

• Excellent interpersonal communication and organizational skills.

• Excellent written and verbal communication skills.

• Excellent PC skills, string proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).

• Ability to proactively anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.

• A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required.

• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.

• Results-oriented with the ability to prioritize and complete assignments in a timely manner.

• Ability to multitask in a fast paced, high-volume environment.

• Able to handle confidential and sensitive information with the utmost discretion.

• Flexibility with work hours is a must (ability to come in early and/ or stay late).

• Hybrid role; in office days dependent on CFO schedule needs.

The anticipated hourly range for this position is $31.25 to $49.25. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid or by the company.