Accounts Payable Specialist

Job Description

Title: Accounts Payable Specialist

Date: April 2024

Reports To: Accounting Supervisor

Supervisory Responsibilities: None

Exempt Non-Exempt ( x )

OBJECTIVE: The Accounts Payable Specialist is responsible for all aspects of the accounts payable cycle and supporting related accounting and administration activities. This position requires assisting in the daily operations of the Finance department and upholding the integrity and confidentiality of Pacific Union Co’s financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The complete accounts payable weekly cycle, including but not limited to:

Receiving and organizing incoming vendor invoices from multiple channels

Distribution of vendor invoices to company managers for review and approval

Entry of approved and coded invoices into accounting software

Processing checks for vendor payments

Processing bank check uploads and check register updates

Vendor statement and invoice reconciliations

Support the processing of corporate credit card and reimbursable expenses with the Concur platform

Annual processing and distribution of 1099 forms

Administrative duties to include filing, office organization, and office supply orders

Ad hoc projects as directed by the Accounting Supervisor

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs all duties as assigned

QUALIFICATION REQUIREMENTS:

Minimum AA or equivalent a plus

Basic Accounting knowledge a plus

Excellent oral and written communication skills

Proficient in computers with emphasis in Microsoft Office, Excel, Adobe

10-Key by touch

Ability to discreetly handle highly confidential information and to maintain confidentiality of same

Excellent problem-solving, time-management and organizations skills; must be able to prioritize workload

Professional, efficient and detail-oriented

Must have initiative, enthusiasm and self-motivation

Ability to multi-task

Work well with others

Ability to work in a fast paced growing environment

Willingness and ability to:

Lift and handle materials weighing up to 50 pounds

Sit at desk for extended periods

Grasp, stoop, squat, climb stairs, push or pull, carry, and reach over shoulder

Work overtime as needed