OFFICE MANAGER

The requirements of the role of Office Manager: Administration include, but are not limited to:

Being the face of the business in the front of house

Answer phone calls and greet guests

Arrange and manage travel, accommodation and transport for staff members locally and internationally

Schedule meetings and manage calendars for the Managing Director and professional team on request

Organise internal and external office social events

Maintain administrative and accounting records, databases, and filing systems

Collate and file business, personal and travel expenses

Monthly reconciliation of office expenses

Implementing, maintaining, and optimising operational procedures and administrative systems

Procurement of:

stationery;

cleaning stock

IT equipment and peripherals; and

snacks and beverages.

Human resources support functions:

custodian of company policies and procedures;

management and update of employee files;

payroll support;

Onboarding of new staff members

Financial accounting support services, including:

issuing monthly invoices for projects;

update and communication of project cash flows;

reconciliation of credit card statements; and

other ad hoc requests from group finance team.

Communicate with project managers/clients

Review and assistance in preparation of client projects

Compliance

Corporate communications, supporting the HQ team in:

staff uniforms;

online advertising;

project photography;

social media; and

signage etc.