Executive Coordinator

Job Description

Are you ready to hit the ground running in a fast-paced, dynamic role? We’re scouting for an Executive Coordinator who’s not just good at what they do but is great at making things happen. If you thrive on hard work, spring into action with ease, and have a talent for keeping the gears turning smoothly, we should chat!

Have you been called a dynamo of efficiency, a wizard of organization, or a champion of multitasking? If you’ve sprinted through roles like Chief of Staff, Office Manager, or Executive Assistant with flying colors, you might be the powerhouse we need. As an Executive Coordinator, you’ll race into the heart of executive tasks, navigate the strategic track, and be the glue that keeps this company sprinting smoothly. You'll work side by side with the CEO and be a critical player in the decision-making team.

Hours: FT

Pay range: $70-75K

Benefits: Unlimited PTO - take what you need but get your work done, major holidays, small business vibe

Contract or W2: W2

Location: Wilmington, DE

Duties and responsibilities

Work with department heads and executives to create, solidify, and manage systems and processes

Problem-solve any bottlenecks or breakdown of systems or processes

Work with department heads to build out Zendesk to eliminate 90% of support calls

Oversee the strategy and logistics for attending tradeshows and conferences

Become proficient in software platforms listed below to provide reports/insight to the executives and maximize utilization of these essential tools

Be the glue that holds departments and people together

Keep a finger on the pulse of the company

Ensure the company is communicating effectively

Qualifications

Structured and organized

Process-oriented

Excellent written and verbal communication skills

Identifies and takes proactive measures to solve problems, improve performance, and pursue continuous learning

Strong work ethic

High level of confidentiality and discretion

Ability to be diplomatic and supportive to other team members

Tools

Hubspot

MS Office Suite

WordPress

Kajabi

Databox

Monday.com

Canva

Zoom

Zendesk

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