Project Coordinator

Job Title: Project Coordinator

Location: Abbott Park, IL – Onsite – Local candidates only

Period: 05/27/2024 to 11/29/2024– possibility of extension

Hours/Week: 40 hours

Rate: $30-$35/hour (Hours over 40 will be paid at Time and a Half)

Contract Type: W-2

Scope of Services:

The Project Coordinator will play a pivotal role in ensuring the smooth and efficient operation of project activities. Responsibilities include meticulous record-keeping by recording meeting minutes, scheduling invites, sending reminders, and managing pre- and post-meeting materials. The role also encompasses tracking meeting deliverables, maintaining updated lists of key stakeholders, such as RAN advisors, internal RA leadership, and ATLAS champions, and communicating their status to the PMO team. Additionally, the Project Coordinator will handle invoice processing, purchase order tracking, and supplier documentation maintenance, along with monitoring a shared mailbox. Proficiency in Microsoft Office and SharePoint is essential, and experience with Ariba is desired. The ideal candidate will demonstrate exceptional attention to detail, excel in a fast-paced environment, possess strong communication skills, and work autonomously with minimal oversight.

Role, Responsibilities, and Deliverables:

Record meeting minutes

Schedule Meeting invites

Send meeting reminders

Send pre- and post-meeting materials

Send follow-up reminders for deliverables

Track and communicate meeting deliverables

Maintain accurate list of RAN advisors (suppliers), internal RA leadership, and ATLAS champions

Communicate status of meeting responses to the PMO team

Track and process invoices

Track purchase order status for suppliers

Maintain supplier documentation

Maintain documentation in SharePoint

Monitor shared mailbox

Experience:

Detail oriented

Extensive experience in Microsoft Office and SharePoint

Ariba experience desired

Ability to work in fast paced environment and multitask

Strong verbal and written communication skills

Ability to communicate effectively with suppliers, team members and management

Ability to work autonomously with little oversight of day-to-day work