Clinical Research Coordinator

Job Family:Research Analyst (Digital)

Travel Required:None

Clearance Required:Ability to Obtain Public Trust

What You Will Do:

We are currently searching for a Clinical Research Coordinator to provide clinical research coordination through the NINDS Clinical Trials Unit (CTU) for the NINDS Intramural Research Program, including specific groups as assigned. This is a full-time onsite position supporting the NIH office based out of Bethesda, MD.

Participate in coordination and management of most daily activities of the study and ensure that study activities follow established protocol, Standard Operating Procedures (SOP), and utilizes approved forms, templates, and practices.

Prepare and submit for review accurate source documents related to all research procedures.

Prepare and submit Case Report Forms (CRFs) and document changes in research participant condition, adverse events, concomitant medication use, protocol compliance, response to study drug, and other required fields.

Enter data into research databases, systems, and applications for ongoing studies.

Assist researchers with study testing, observations data entry and other duties associated with study sessions.

Maintain a current clinical trial and clinical research study Good Clinical Practice GCP knowledge base, in order to serve as an expert resource to the client in a regularly changing field, and addresses identified knowledge and skill gaps related to role.

Assist preparing and submitting for review accurate source documents related to all research procedures.

Assists clinical and research staff ensure that Case Report Forms (CRFs) are completed and document changes in research participant condition, adverse events, concomitant medication use, protocol compliance, response to study drug, and other required fields.

Maintain and update files of all applicable regulatory documentation for Institutional Review Board (IRB).

Participate in developing and maintaining research protocol documentation and operations.

Maintains all professional licenses and certifications, if applicable.

Verify study participant information and collect data and results of testing.

Perform accurate and timely data analysis, report results and findings and respond to sponsor queries.

Set up, format, and enter data into spreadsheets to analyze information and create reports.

Assist researchers develop, maintain and complete study data collection forms and source documents.

Assist staff writing and editing clinical research protocols and informed consent forms (ICFs) based upon templates.

Review draft protocols, case report forms, and manuals of operations for clarity, and completeness.

Work with staff on the design, development, and preparation of documents such as spreadsheets, letters, rosters, agendas, presentations, and meeting minutes/summaries.

Assist researchers design patient Case Report Forms (CRFs).

Retrieve research related information from medical records, hospital information system and laboratory information system and create spreadsheets and other reports for use in study analysis.

Prepare patient charts for clinic days and provide initial or follow-up assessment forms, patient labels, most recent medication lists and lab and procedure printouts.

Assist staff screen prospective study subjects and participate in scheduling participants for research visits and procedures. Schedule and coordinate outpatient and inpatient visits, diagnostic studies, and medical tests.

Assist researchers with the collection and analysis of research data and samples. Adheres to applicable Federal, State, and NINDS regulations, policies, and procedures related to clinical research including biospecimen handling shipment.

Complies with processes and procedures required by different types of sponsors and contractual partners e.g., private industry, federal agency, and investigator.

Liaison between the study subjects and the investigators concerning any problems or adverse events including out of range vitals, etc.

Observe data collection and monitoring of withdrawals and assist reporting deviations and adverse events.

Update and maintain logs and records of patient and family contacts. Provide continuity of care to patients enrolled on assigned protocols.

Assesses participants understanding of the information provided during the informed consent process Assesses ongoing consent through discussions with participants and reinforcement of education.

Identifies and intervenes to address facilitators and barriers to effective informed consent discussions and decision making e.g., literacy, capacity, language, distress, lack of time, therapeutic misconception.

Obtain or confirm informed consent and or assent completion prior to the beginning of any studies or therapies.

Assist protocol staff submit initial applications, amendments, continuing reviews, Adverse Events, Serious Adverse Events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.

Assist key research personnel ensure that clinical research activities are performed in accordance with federal, state, and institutional regulations, policies, and procedures.

Assist researchers plan and coordinate the initiation of research study protocol and the implementation of operating policies and procedures.

Contributes to discussions regarding feasibility of protocol implementation and execution with a specific focus on clinical issues, available resources, study coordination, participant safety, and data quality.

Provides a redacted copy of the informed consent form for regulatory submission at time of continuing review.

Maintain content on the Clinical Studies websites (resources for staff and extramural investigators).

Collaborate with information technology (IT) staff to perform updates to a variety of websites.

Create mockups and visualizations to illustrate to web developers how to execute web enhancements or new web requirements.

Monitor electronic medical record system to ensure necessary components are present and complete such as data collection forms, progress notes, participant information forms and diagnostic test completion forms.

Coordinate with relevant parties regarding data sharing plan review and tracking of data submission per approved plans.

Update annual status of recruitment/enrollment in NIH Human Subjects Reporting System.

Documents, collects, records, and retains all research related participant encounters including in person, phone, or electronic in the research record e.g., source documents, case report forms according to regulations, guidelines, and institutional specific policies, including ensuring good documentation practices for all documents.

Maintains the privacy and confidentiality of participant and research data; Protects participant, protocol, and scientific confidentiality by ensuring security of research data and personal health information.

Anticipates and consistently meets reporting deadlines, collaborating with PIs and teams to note data trends and identify problems.

Participates in developing recruitment materials with input of investigators and IRB approval for referral sources outlining eligibility information.

Performs and or coordinates outreach activities, as appropriate to meet research recruitment and enrollment goals.

Schedule and participate in monitoring and auditing activities and coordinate responses to audits.

Assist staff on all facets of clinical studies including subject enrollment, scheduling outpatient appointments and inpatient admissions, travel arrangements, investigation consent, subject longitudinal monitoring, study data, sample collection and data entry.

Assess protocols and studies for regulatory compliance, adherence to IRB approvals and Federal standards, such as HIPAA, human subject ethics, privacy, etc. and generate quality assurance reports.

Assist researchers coordinate, facilitate, and prepare site for monitoring visits and FDA audits.

Notes trends in toxicities, participant information, and data collection points.

Creates and updates protocol operating policies and procedures e.g., MOPs as needed.

Identifies and develops relationships with institutional or community-based resources or groups that can assist in achieving recruitment goals.

Serves as a communication liaison between interdisciplinary team and the research participant.

Collaborates with principal investigator, pharmacy, and other appropriate personnel to ensure proper use of and accountability for study drugs, biologics, and devices.

Assist researchers with study testing, observations data entry and other duties associated with study sessions.

Performs problems-solving and improves processes as needed to resolve complex and or unpredictable situations.

Manages conflicts issues that arise in clinical research setting, by utilizing strong communication and collaboration skills.

Instruct data entry and clinical staff in procedures relative to data management, protocol instructions, Standard Operating Procedures and regulatory processes and considerations.

Organize, prepare, and distribute informational materials and provide support to the educational mission of the study.

Research changes and updates to Good Clinical Practices (GCP) and prepares summaries, job aids and training materials for research staff and new clinical research coordinators.

Prepare materials, coordinate scheduling, track attendance and report results of workshops related research best practices, emerging trends in clinical studies, new literature and findings and regulatory considerations.

Mentor new clinical research coordinators on all aspects of research support.

#SOAR

What You Will Need:

Bachelor’s Degree

At least three (3) years of experience in research, clinical, or medical setting

Overseeing and documenting IP dispensing, inventory, and reconciliation

Closing clinical trial sites down on completion of clinical trial

Ordering, tracking, and managing IP and trial materials.

Implementation of clinical trial site action plans

Experience training clinical trial site staff

Experience coordinating project meetings

What Would Be Nice To Have:

Master’s Degree preferred.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Company Paid Holidays

Parental Leave

401(k) Retirement Plan

Group Term Life and Travel Assistance

Voluntary Life and AD&D Insurance

Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

Transit and Parking Commuter Benefits

Short-Term & Long-Term Disability

Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

Employee Referral Program

Corporate Sponsored Events & Community Outreach

Care.com annual membership

Employee Assistance Program

Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

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