Project Administrator

Overview:

At Kimley-Horn, one of the nation's premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Ranked as one of Fortune Magazine’s “100 Best Companies to Work For,” Kimley-Horn prides itself on hiring high-achieving, dedicated, and reliable professionals. Looking for a terrific place to build your career? Our Loudoun County, Virginia (VA) office is looking for an experienced Project Coordinator to support our team. This is an in-person position!

Responsibilities:

Job responsibilities include, but are not limited to:

Facilitate client communications such as proposals, letters, contracts, transmittals, etc.

Interface with clients regarding project expectations as it relates to scheduling and permitting processes

Develop work plans, track progress and deliverable documents, as well as provide status updates to PMs; prepare weekly trackers or job status communications for clients

Plan and facilitate project meetings to align the project team with methods and goals as well as to track project tasks

Coordinate project submittals to various jurisdictional agencies, cities, utilities, etc.

Create, proofread, edit, format, and finalize project-related documents

Support the program management processes of integration, scope, schedule, budget, quality, resources, communication, and risk

Responsibilities may also include researching local project permitting requirements, advising clients on strategic approach to permitting and approvals, coordinating project permitting submittals, and engagement with agency personnel to expedite permitting agency approvals

As the role progresses this individual will be expected to take on additional responsibilities as needed

Qualifications:

Bachelor’s degree preferred; associate's or high school diploma will be considered with additional relevant experience

Experience working on large Projects/Programs in the engineering and construction space

Positive, client service-oriented attitude

Proactive, self-motivated

Highly organized and detail-oriented

Excellent verbal and written communication

Ability to take initiative with tasks and projects

Ability to multi-task and prioritize in a fast-paced environment and respond to multiple project managers

Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure

Ability to work well with various types of people and in a team environment

Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and Project Management software (ie. e-Builder, Pro-Core, Kahua, etc.)

Why Kimley-Horn?:

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

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