Procurement Assistant 3

Overview:

APPOINTMENT TYPE: Full-Time Regular (FTR)

LOCATION: Oak Ridge, TN

SALARY RANGE: $19.97 to 26.71 an hour

PURPOSE:

To perform administrative and production assistance to the Procurement Managers and Staff. Provide quality, customer focused, support services to the Procurement staff and customers in a fast-paced environment, requiring administration of multiple projects and tasks.

Responsibilities:

Provides support to the Procurement Staff Managers, Subcontract Administrators, and Buyers to assist them in completing work assignments

Expedites Procurement staff for weekly and monthly metric input and updates in coordination with the Procurement Analyst to ensure accurate output of reports.

Expedites and coordinates internal and external data calls related to procurement activity, as needed.

Provides notification to key customers, as requested, when expected lead times are appearing to exceed normal or requested cycle times.

Supports the maintenance of a consistent process for naming and managing electronic files.

Supports Procurement Staff Managers with resolving problems and discrepancies with requisitioners, suppliers, and accounting.

Facilitates communications between Procurement Staff and internal customers, as needed.

Assists and recommends administrative methods to improve workflow, simplify procedures, or implement cost reductions in procurement practices such as, record keeping, forms control, and performance standards or work measurements.

Performs Subcontract or Purchase Order close outs in the Oracle System

Ensures proper file documentation exists prior to close out.

Coordinates any needed audits with the Procurement Staff Manager and Analyst.

Transfers Subcontract or Purchase Order files from active to inactive status.

Serves as P&P Records Coordinator

Performs data entry into the records management system.

Oversees and assists with tracking, reporting, monitoring, and inventorying subcontract closeout files for retention and disposition.

Supports Procurement Systems

Enters clauses in the Oracle Procurement Contracts Contract Terms Library.

Tests system upgrades and new applications in the Oracle Procurement Modules.

Other duties as assigned

Qualifications:

High school diploma and 4-6 years of job-related experience. An equivalent combination of education and experience performing duties as described may be substituted for the minimum requirements.

Work experience in a highly visible position responsible for prioritizing multiple concurrent activities and administering them independently without constant supervision.

Must possess Microsoft Excel and PowerPoint skills, good organizational skills, verbal skills (oral and written), and analytical skills.

Work experience in a highly visible position responsible for prioritizing multiple concurrent activities and administering them independently without constant supervision.

Editing documents for consistency, quality, and accuracy.

Formatting presentations for procurement staff and management.

*The candidate’s starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate’s qualifications to determine salary.

TOTAL REWARDS

ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU’s business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:

Legally required benefits

Group Health insurance including: Medical, Prescription, Dental, and Vision

Retirement plan contribution matching

Disability insurance

Group life insurance

Travel Accident Insurance

Section 125 reimbursement accounts

Other voluntary employee paid benefit and insurance offerings

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:

Telework

Paid Time Off (PTO)

Paid Holidays

Flexible work schedules or compressed work weeks

Telework

Occupational Health and Wellness Programs

Employee Assistance Program

Permanent