Executive Assistant

Executive Assistant (15-month contract)

Location: 530 West Broadway, Vancouver BC, Canada

Core hours: Monday to Friday from 8am – 4:30pm PST

This position is required to be onsite 5 days a week.

Role Summary

As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the completion of key deliverables, execution of company events, and other strategic projects, as needed. You will report to the Senior Executive Assistant.

Contract Coverage Details:

position

for converting to permanent full-time employment from contract coverage

Responsibilities

Assist the Senior Executive Assistant to track and help drive the completion of key deliverables

Understand the continuously changing priorities of the Executive Team

Assist with complex scheduling and calendar management for Executive Team

Assist with coordinating travel logistics and expense reconciliation and reimbursements

Provide administrative and office support, such as accurate notetaking, spreadsheet & PowerPoint creation

Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature

Handle occasional personal arrangements and errands for Executive Team

Complete other strategic projects as needed

Assist in event planning and communication of companywide events

Assist in project management of large events, including the Annual Business Conference

Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering and A/V requirements

Assist with collating RSVP lists, communicating with event venues, and providing on-site support

Qualifications

3-5 years in an administrative role

2+ years supporting senior leadership or Executive teams

College diploma or degree in Business Administration or equivalent combination of training and experience

Experience with calendar management & scheduling

Excellent verbal communication and interpersonal skills

Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications

Strong time-management and prioritization skills

Exceptional attention to detail

Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately

Excellent computer and typing skills, including MS Office (especially MS PowerPoint, Excel, Outlook, Word and minute-taking)

Experience with Asana an asset

Total Rewards

salary, quarterly and annual bonuses based on individual and company goals

employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts

on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards

The Application

Please submit a resume with a cover letter.

Applications are currently being reviewed. Immediate submissions are still welcomed.