Executive Assistant

Executive Assistant to a CEO and President

Salary up to 100,000, great bonus, benefits start immediately, 3 weeks of vacation plus an extra week during the holiday season. The company has flexible hours.

This role requires the person to be onsite and in the office 4 days a week. The office is on the subway line and in the Yonge and Davisville area.

The Opportunity: Our client is a boutique organization that is in the Real Estate Sector! They are seeking an Executive Assistant to be a long-term business partner to a CEO and President! The successful candidate will report directly to the CEO and help with business and personal tasks. These Executives know the value of an Executive Assistant and they want someone with initiative, strong attention to detail and the ability to work on a variety of projects. In this role, you will manage complex and ever-changing calendars, organize events, create and prepare documentation, correspondence and presentations. They would like the Executive Assistant to help manage the office so that it runs in an efficient way. This is an exciting role for an experienced and highly capable Executive Assistant who thrives in a busy and collaborative environment!

Responsibilities Include but are not limited to:

Direct and respond to correspondence and inquiries on behalf of the CEO and President

Maintain and coordinate two calendars, including scheduling meetings and, preparation of meeting materials, while maintaining a high level of confidentiality and diplomacy for the CEO and President

Ensures documents are executed in a timely fashion and that meeting materials, documents, correspondence etc. are returned to the appropriate people, both internally and externally

Book and manage travel arrangements (flights, accomodation, car service and provide a detailed itinerary) for the CEO and President

Assist with organizing events (socials, dinners, retreats, weekly lunches etc.) to help create a fun and engaged corporate environment

Maintenance of corporate accounts/partnerships and vendor relationships to ensure the office runs smoothly

Liaise with corporate vendors when issues arise that effects office productivity

Organize and maintain electronic and paper files

Track and process invoices, expense reports and benefit claims as they relate to the CEO and President

Personal duties could include banking, bill payments, arranging personal appointments, and ad hoc personal requests

Assist with onboarding of new hires as well as help coordinate offboarding

Respond to ad hoc miscellaneous requests that help the office run in a productive and efficient manner

Qualifications:

7+ years of administrative experience supporting Senior Executives in a fast paced environment

Excellent communication skills, both written and verbal

Responsiveness and takes initiative. Able to anticipate needs and respond to requests while meeting deadlines

Experience with handling confidential documents and maintaining a level of confidentiality and professionalism that comes with working in a corporate environment

A proven ability to build relationships within all levels of an organization as well as with external stakeholders

Exceptional time management and strong organizational skills are essential as is the ability to work with deadlines and prioritize multiple requests/tasks

A "can-do attitude" combined with the ability to work with minimal supervision

Experience in planning travel (local and national) as well as providing a detailed itinerary

Proficient with MS Word, Excel, PowerPoint, Zoom, Microsoft Teams and possesses the ability to learn new software