Executive Administrative Assistant

Job Description

Are you an excellent planner and organizer?

We’re hiring an executive assistant to provide administrative support to our firm owner and the team.

Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and information received is organized and up-to-date.

Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization.

If the following describes you, then YOU may be the Executive Assistant we are looking for:

You understand what happens in the law office, stays in the law office

You can communicate as effectively with a judge as you can with a bartender

Your friends call you MacGyver because you’re a resourceful problem-solver

You analyze situations and are comfortable making decisions

You know that saving files to the cloud has nothing to do with the weather

You organize your junk drawer

You understand everyone makes mistakes and don’t judge others

You jump in and do what needs to be done instead of waiting for someone to assign it

You value working with high-level professionals who want to make a difference

We need someone who is interested in being with us as we grow and is willing to help our Owner and Firm Administrator with administrative tasks that range from the mundane to the extraordinary.

The most important quality you can possess at our Firm is a great attitude and willingness to roll up your sleeves and pitch in wherever it’s needed.

If this sounds like you, apply below!Compensation:

$40,000 - $55,000 yearlyResponsibilities:

Perform basic bookkeeping duties

Serve as the main contact for high-level executive

Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings

Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.

Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive

Your basic responsibilities:

Triages Owner’s emails and phone calls and acts as a first responder to independently handle issues that do not need to be escalated to the Owner

Monitor Owner's calendar and provide reminders for appointments, tasks, and deadlines

Arrange and book travel, transportation, and accommodations for the Owner and staff

Organize events and conferences

Types, compiles, and prepares reports, presentations, and correspondence

Liaises with staff, suppliers/vendors and clients

Oversee office activities assigned by the Owner, from the mundane to the extraordinary

Participate in staff meetings with the Owner and Staff. Lead by example with a positive and enthusiastic attitude. Comply with all rules and regulations as stated in the Firm’s Policies and Procedures.

Occasionally runs personal errands such as getting coffee or lunch, dropping off packages at UPS/FedEx/USPS, acquisition of supplies or sundries through websites, sending cards and gifts to friends and family, etc.

Qualifications:

Possess a high school diploma, G.E.D. or equivalent

Comfortable meeting deadlines and handling confidential information

Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

2 or more years as an assistant, executive assistant, or in a position performing supportive duties

Must be comfortable using Microsoft Office

These items are non-negotiable:

You must have strong administrative skills and be detail-oriented

You must be comfortable with technology

You must be able to recognize and propose technological improvements for the firm

You must be comfortable working with various computer programs, databases, and systems

You must be reliable, trustworthy, and able to maintain strict confidentiality

You don’t think making coffee or getting our guests a beverage is beneath you

You must be a positive, high-energy team player who is results-oriented – No Drama!

You must care about something and have goals in life

About Company

Norton Estate Planning & Elder Law Firm, LLC is a law firm committed to helping individuals create a personalized estate plan that meets their expectations. The firm is comprised of individuals who believe in education, maintenance, and collaboration.

We believe that estate planning should focus on providing you with a plan that reflects who you are, maximizes your control during life, protects you and your wishes in the event of a disability, and provides the instructions for carrying out your legacy at your eventual death.

Norton Estate Planning & Elder Law Firm, LLC is designed to provide the steps for initially setting up your plan, maintaining the plan once in place, and assisting with the administration of the plan once the death occurs.

We believe in proactively engaging the family and collaborating with professionals across various fields to create a plan that "Protects Your Dignity and Secures Your Legacy."