Office Manager

Job Description

The Advanced Regenerative Manufacturing Institute (ARMI) is a membership-based not-for-profit organization in Manchester, NH that was founded to transform healthcare by enabling the scalable, consistent, and cost-effective manufacturing of human cells, tissues, and organs.

In pursuit of that mission, ARMI seeks a competent Office Manager responsible for ensuring the smooth running of the office's day-to-day operations of multiple office buildings, creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness. Additionally, this person will work closely with the Finance Department on specific, limited accounting responsibilities.

Serve as the point person for addressing administrative and office coordination needs, including, but not limited to, maintenance, mailings, supplies/inventory, space, and computer equipment.

Assist in coordinating meetings and appointments by writing agendas, ordering food, and providing general support to visitors, such as securing Wi-Fi access and parking.

Manage floor plans and seating and work with HR and vendors to execute those initiatives.

Coordinate with IT staff on all computer software subscriptions, equipment, and building access needs.

Maintain e-mail groups on the server and be the point person for coordinated communication across the organization.

Create and order business cards for new hires and title changes.

Work with external agencies and events teams to help coordinate internal events and ensure their success.

Manage systems and business office processes, including data systems, tracking systems, travel, attendance, and scheduling systems.

Work with staff to ensure processes and procedures are followed promptly and efficiently.

Assist the Finance Department in various accounting tasks, including checking and opening mail daily, placing online purchase orders, and other data entry tasks as needed.

Required competencies

Knowledge of office administrator responsibilities, systems, and procedures.

Excellent written and verbal communication.

Attention to detail.

Analytical and organizational skills.

Ability to work with varying seniority levels, including staff, managers, and external partners.

Comfortable working in a fast-paced, dynamic, collaborative team environment.

Self-motivated person who likes to continually adapt, learn, and work to improve their work environment.

Ability to be onsite five days a week. (this is not a remote or hybrid position)

Desired Competencies

Experience as an office manager, front office manager, or administrative assistant

Software knowledge: Microsoft 365, Monday.com, Adobe, and Salesforce