Full Charge Bookkeeper/Office Manager

Job Description

Luxury retailer is seeking an enthusiastic and well organized Office Administrator & Bookkeeper to join their team. This position includes a variety of tasks that will keep you highly engaged from 9:30 to 5:00, Monday through Friday, no evenings or weekends! Your days will be spent working with finances, processing paperwork, using your creative side, supporting management and the sales team, in a cozy, upscale environment. The ideal candidate should enjoy accounting, managing cash flow, creative projects, endless administration tasks, and being adaptable when needed. If this sounds inviting, we want to hear from you.

Office Administrative Duties and Responsibilities:

Maintain & update vendor and client contact information, daily

Manage social media (Instagram, Facebook etc.) and company website

Maintain extensive catalog& pricelist library

Purchase & maintain stock levels of office supplies

Manage annual compliances with merchant services, cloud backup, website/domain, etc.

Manage technology alliances– IT Support, website &email, internet, printers, etc.

Provide (marketing/technology) support for mailing list, website and advertising

Other basic clerical duties – maintaining company files, archive, etc.

Oversee mail deliveries, packages, and couriers

Light phone duties

Various ad-hoc projects, reports and tasks

Annual Inventory

Bookkeeping Duties and Responsibilities:

Process daily sales & provide daily financial reports

Issue Refunds & Credit Memos

Process vendor invoices matching POs & packing slips

Process company purchases via company credit card

AP check runs, cash management & petty cash

Process weekly payroll& payroll taxes

Light HR Responsibilities

W-9, W-2, 1099

Process monthly & annual reports and taxes

Monthly reconciliation of cash & GL accounts

Monthly & Year end tax prep for CPA firm

Annual Inventory

Requirements and Qualifications

Associates degree or higher preferred(related field)

Proficiency in QuickBooks, Excel, Adobe, Word & Outlook

Office Admin experience – 3+ years

Bookkeeping/Accounting experience – 3+ years(QuickBooks required)

Payroll, set-up, taxes, compliance – 3+ years

Sales Tax compliance & reporting

Strong AP, reconciliation, and analytical skills

Clear understanding of chart of accounts, GL & JE

Excellent written and verbal communication skills

Highly organized multitasker who can shift gears quickly in a fast-paced environment

Retail experience a plus

Confidentiality

Compensation:

Competitive Hourly Salary, based on experience

37.5 hours per week

Some flexibility

Generous employee store discount

Send resume to: Samantha McWilliams: Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry. Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs. Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.

Harper Associates is an equal employment opportunity employer and recruiter. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Harper Associates also prohibits harassment of applicants or employees based on any of these protected categories. It is also Harper Associates’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions or recommendations.