Event Operations Specialist

Event Operations Specialist - Job Responsibilities

Responsibilities:

Coordinating company participation at in-person and virtual events, including preparing documents, prep meetings with internal staff on event details, goals, and logistics; preparing to staff booth and ensure smooth event participation including but not limited to assisting in logistics for sessions, workshops, and networking events, followed by and post-event processes including reporting, budget reconciliation, lead capture

Attending in-person events and virtual events to set up/take down and staff booth and ensure smooth event participation overall including but not limited to assisting in logistics for sessions, workshops, and networking events

Coordinating webinars (currently On24 platform) including scheduling, set-up, communicating with presenters, production of the live event, and post-event processes

Drafting marketing content and timelines for events and webinars and coordinating with relevant members of the Marketing team to design graphics, release emails, publish blogs, and other related marketing campaign efforts

Posting event-related marketing messages to social media, and interacting with event host/partner organizations social media posts to emphasize event participation (for example: likes, shares, comments)

Placing orders for event supplies and services

Packing and shipping supplies for events

Coding and submitting invoices

Keeping track of event expenses and budgets

Writing task orders

Scheduling/coordinating meetings

Entering tasks and deadlines into project management system (currently Wrike)Assisting the Senior Marketing Manager, Partnerships & Events, as needed/requested

Required:

Willingness/ability to staff booth and ensure smooth event participation at local (DC area) events (single or multi-day, non-overnight)

Average 1-2 times per month throughout the year

Occasional travel to out-of-state/non-local events to staff booth and ensure smooth event participation (multi-day, overnights)

Average 1-2 times per month, primarily between April-September

Willingness/ability to work some evenings and weekends as related to event travel or event receptions

Must be able to lift 30 pounds and pull wheeled shipping cases of heavier weights