Human Resources Administrative Assistant

Location:

Philadelphia, PA 19107

Status:

Full-time (40 hours per week)

Primary Function:

The HR Assistant within the Department of Human Resources is responsible for diversified administrative duties such as assisting with benefits administration, recruitment, onboarding, employment processing, and overall administrative support for the department as assigned by the Chief Human Resources Officer. The HR Admin Assistant must be resourceful and flexible to meet the ever-changing needs of the department. This individual must be self-motivated, well organized, able to multi-task, handle sensitive material and maintain confidentiality.

Additional Duties and Responsibilities:

Maintains confidential employee files and correspondences;

Assists in maintaining an efficient electronic filing system;

Assists in entering background check data into the appropriate database;

Responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, and general administrative tasks;

Record detailed meeting minutes and track action items;

Assists with basic recruitment functions such as candidate sourcing, interview scheduling, etc.;

Regularly monitors the HR team email and handle incoming communications;

Assists department managers with troubleshooting creation of requisitions and position adds;

Assists with compliance efforts: follows up directly with managers and employees regarding non-compliance;

Processes invoices and orders office supplies via requisition platform;

Assists in coordinating company events, including catering orders and meeting space setups;

Verifies and tracks invoices related to HR activities;

Assists in the onboarding of new hires in collaboration with HR Coordinator;

Triages inquiries from managers and staff regarding benefits, payroll, HRIS, or disability/leave questions;

Adheres to Hospital and Clinic Practice policies, procedures, and guidelines;

Builds meaningful relationships with stakeholders within and outside of the organization;

Undertakes additional tasks and projects as assigned.