MASTER PROFILE - Administrative Assistant

Job Description

Platinum Seniors Care helps families with non-medical in-home care and assisted living placement services along with skilled home health care. Platinum Seniors Care clients receive extraordinary care in an inspiring environment with caring people. We hire employees who are inherently courteous and polite and treat all clients with the highest level of respect and professionalism.

The Administrative Assistant will work closely with the CEO and the staff to ensure that all back-office functions related to the operation of the business are performed effectively. The Administrative Assistant assists with specific duties as required.

Portrait of a Platinum Administrative Assistant

Familiar with and comfortable working on computers.

Possess good phone skills.

Ability to coordinate and perform multiple tasks.

Understand basic accounting principles.

Excellent written/grammatical skills.

Good communication skills.

Self-starter.

Work well with others.

Primary Responsibilities

Greet guest.

Answer phones, process mail & UPS

Set up physical folders for new clients and assist when needed.

Make sure CEO, Staffing Coordinators and Care Givers get copies of plans for new patients and changes.

Type proposals/quotes as needed.

Order office supplies and new equipment as approved

Deliver releases and pick up checks as needed.

Maintain paper stock for copier and fax machine.

Send out Newsletter to referral sources by 15thof each month. Get details from Owners and Care Coordinator

Keep copier area tidy/clean.

Maintain stock of paper towels, soap, etc. for restrooms

General filing

Present a professional appearance and positive attitude when interacting with clients and co-workers.

Foster goodwill and teamwork amongst all employees and customers

Knowledge and Skills Requirements

Knowledge of office practices and procedures

Knowledge of computing hardware and software resources, including web activity

Interpersonal/human relations skills

Verbal and written communication skills

Program coordination skills

Organizational/planning skills

Accounting and bookkeeping skills

Ability to compose and edit correspondence.

Ability to prepare reports and publications.

Ability to manage multiple tasks simultaneously.

Ability to maintain confidentiality.

Candidates must be authorized to work in the United States.