Accounting Clerk

POSITION TITLE: Accounting Clerk REPORTS TO: Controller As an Accounts Payable Clerk, your primary responsibility is to ensure accurate and timely processing of financial transactions related to the company’s accounts payable function.

You will be responsible for verifying and recording invoices, reconciling statements, and maintaining vendor relationships.

Key responsibilities include but are not limited to: Invoice Processing: * Working closely with purchasing group.

Open communication is a MUST.

* Receive and review incoming invoices, ensuring they are complete, and accurate.

* Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.

* Code invoices to appropriate general ledger accounts and cost centers.

* Enter invoice details, scan invoices into SAP for processing and payment.

Vendor Management: * Maintain accurate and up to date vendor records, including contact information, payment terms, and tax details.

* Communicate with vendors regarding invoice and payment related inquiries, disputes and adjustments.

* Build and maintain positive relations with vendors to ensure smooth payment processing and resolve any vendor-related issues.

Reporting and Reconciliation: * Prepare regular accounts payable reports, including aging analysis, GR/IR.

* Reconcile accounts payable transactions and statements to ensure accuracy and completeness.

* Assist in month-end and year-end closing process, in addition to annual audits, including journal entries and financial reporting.

Compliance and Process Improvement: * Ensure compliance with company policies, accounting standards, and relevant regulations.

* Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.

* Contribute to the development and maintenance of accounts payable policies and procedures.

Office Administration: * Order and inventory office supplies, office snacks and coffee.

* Make travel arrangements.

* Manage Fed Ex account, prepare labels when needed.

* Sort and distribute all incoming mail.

* Order daily office staff lunches.

* Other office tasks as they become necessary.

Qualifications and Skills: * B/S in Accounting or Finance a preferred.

* Proven experience as an Accounts Payable/Staff Accountant.

* Strong knowledge of basic accounting principles and practices.

* Proficiency in using SAP and MS Office applications, particularly Excel.

* Excellent attention to detail and accuracy in data entry and record keeping.

* Strong organizational and time management sills, with the ability to prioritize and meet deadlines.

* Effective communication and interpersonal skills to collaborate with internal teams and external vendors.

* Ability to handle confidential information with integrity and professionalism.

* Analytical and problem-solving abilities to resolve issues and discrepancies.

LANGUAGE SKILLS Ability to read and interpret financial statements, general business periodicals, professional journals, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to communicate effectively with customers and employees of the company.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, volume, and net present value.

REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

TECHNICAL SKILLS Computer literate (MS Office including Word and Excel as well as accounting software) Proficient knowledge and application of accounting principles Quality standards – both ISO and QS WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.

PHYSICAL DEMANDS Employee is regularly required to walk and talk and hear.

The employee is frequently required to stand; use hands to finger, handle, or feel; and reach with hands and arms.

The employee is occasionally required to sit.

Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

PERFORMANCE MEASUREMENTS The performance of the Accounting Clerk will be measured as follows: Operating standards - The employee will need to meet or exceed the Operating Standards set in the areas of quality, cost, safety, planning, customer satisfactions, supervision, efficiency, and productivity.

Such standards will be set annually and communicated to the manager.

Personal growth - Each year there will be professional goals developed and agreed to by the manager and supervisor.

Employee relations – The employee will be evaluated regarding his/her behaviors associated with appropriate human interaction, respect, and communication.

Creativity – This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans Pratt is America’s 5th largest corrugated packaging company and the world’s largest, privately-held producer of 100% recycled containerboard, with more than 9000 highly-skilled, green-collar employees dedicated to the environment and sustainability.

Pratt was founded in the USA more than 30 years ago and, since then, has shown dramatic growth with sophisticated manufacturing facilities in more than 27 states.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Full-time