HR Office Assistant

Job Description

ABOUT US

SeeKing HR, established in 2007, is a privately held Human Resource Consulting firm with more than 15 years of consistent growth in both industry and footprint. The organization has experienced exponential growth in recent years. The firm is sourcing an experienced HR Office Assistant to provide support to the leadership team. The ideal candidate will anticipate the needs of key stakeholders, act in concert with established guidelines and directives while enthusiastically managing up. The HR Office Assistant will be expected to maintain the highest degree of confidentiality and professionally engage with Owners, Public Officials and C-Suite executives daily. SeeKing HR leverages the individual strengths of each team member; assignments and growth are based on capacity and demonstrated capabilities. This is a growth-oriented position with a career ladder that includes Office Manager and Operations Director.

POSITION SUMMARY

The HR Office Assistant provides administrative, account reconciliation and recruitment support for the organization. Works directly with President & CEO to publish and disseminate long-range goals, strategies, plans, policies and processes. Provides human resource project support to include, but not limited to: creating and maintaining project management tracking documents, following up with clients to gauge satisfaction of services and assisting in the development of new business opportunities. Fosters relationships with clients and professional colleagues. Attends industry related networking events and participates in community sponsored events, including job fairs and employment outreach activities. This position is a non-exempt, in office opportunity with limited day travel to local clients. This role may be full-time or part-time.

MINIMUM QUALIFICATIONS

• HS or equivalent.

• BA/BS from accredited university with coursework in human resources, business management or related field, preferred.

• 1 - 2 years’ experience in human resources, business administration, communications, journalism or marketing.

• Bilingual (Spanish), highly desirable (language stipend available pending verification of skills).

• aPHR or ability to pass certification within six (6) months of employment (examination reimbursement available pending certification)

• Intermediate knowledge of Microsoft Word, Excel and PowerPoint (skill assessment required during pre-employment process).

• Demonstrated ability to write, edit and proofread technical reports, narrative and business correspondence.

• Valid Texas Driver License with acceptable MVR and background check.

TYPICAL DUTIES

• Answers phone calls, directs calls to appropriate parties or takes messages and greets visitors determining whether they should be given access to specific individuals.

• Schedules individuals for various behavior and skills-based assessments and coordinates delivery of reports.

• Performs general office duties, such as ordering supplies, maintaining records management database systems and performing administrative work, including editing and proofreading internal and external organizational documents.

• Participates in the development of the organization’s plans, programs and processes while enhancing, developing and implementing policies and procedures of the organization that improve the overall operation and effectiveness of the organization.

• Conducts research, compiles data and prepares documents for consideration and presentation including, but not limited to: job postings, job descriptions, proposal responses, master service agreements, training manuals, multimedia visual aids and client related project documents.

• Receives and reviews candidate submissions; assists with prescreening, interviewing and processing qualified candidates for consideration of employment and/or community-based outreach programs.

• Contacts job applicants informing them of their status and assists with conducting reference or background checks, as required.

• Instructs candidates in presenting a positive image by providing assistance with resume writing, personal appearance and interviewing techniques.

• Processes selected candidates for employment ensuring completion of all required documentation and maintains records of candidates selected for employment for payroll processing.

• Processes customer invoices and vendor billings, develops reports, memos or letters, prepares financial statements and other project deliverable documents using word processing, spreadsheet, database and/or presentation software.

• Makes travel arrangements and reconciles monthly expense and credit card reports.

• May assist in the processing internal or external payroll and month, quarter and year-end reconciliation projects.

• Performs other duties, tasks and special projects as assigned.

SPECIAL NOTES

1. Very important to this position are: accuracy, attention to detail, cooperation, collaboration, confidentiality, critical thinking, customer service, learning on the fly, technical writing, time management, oral and written communication, sense of urgency, project execution and follow-thru.

2. Important to this position are: presentations, objective judgment, problem solving and security.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.

Interested candidates should submit their resume, with salary requirements, via our career portal on our website at or contact us directly at with any questions.

Equal Employment Opportunity Employer M/F/D/V