Executive Assistant

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

* Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication * Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations * Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.

* Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories * Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups Perform general office duties to include mail distribution and creating and maintaining department files * Assist with planning functions to include socials, vendor lunches, and specialized training * Prepare reconciliations on monthly budget reports and purchasing cards * Perform research on internet for business purposes * Network with other administrative assistants to strengthen relationships and ensure coverage during absences.

Preferred Qualifications * High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred * Two (2) years of Fluor experience * Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations * Proficient in use of Fluor specialized software * Strong interpersonal and communication skills, both oral and written * Strong organizational skills