Assistant Property Manager

Job Description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Responsible for day-to-day oversight of all tenant correspondence, administration of tenant lease agreements, billing and collecting tenant receivables (AR), processing and mailing invoices (AP), preparing monthly and quarterly reports, assisting in annual budget preparation, event planning, vendor correspondence and assisting the Property Manager with special projects as necessary.

Job Responsibilities:

General Administrative Duties

Oversee day to day office communication

Maintain office supply inventory

Draft memos and correspondence

Enter tenant work tickets in online work order system

Organize lease, vendor and building files

Administer tenant security key cards and activation approval process

Maintain office contact list including tenant contacts, management office contacts and emergency contacts

Update office calendar for building, accounting, and other project specific deadlines

Assist the Property Manager

Conduct routine building inspections

Perform janitorial inspections

Maintain tenant relations and coordinate quarterly tenant meetings

Manage tenant move in process

Assist construction manager and tenant during build-out phase of tenant suite

Assist with touring available space to prospective tenants upon request

Prepare vendor contracts

Assist in annual budget preparation package

Process Accounts Payable

Adhere to the accounting deadlines to ensure no delinquent payments

Code all invoices with the correct expense code using the approved budget

Ensure that each invoice is valid and has a purchase order (PO)

Ensure vendors are registered in RMIS

Manage check return process

Maintain AP files for all vendors

Process Accounts Receivables/Collections

Use lease abstract to setup tenant billing in the accounting system

Deposit daily receipt of tenant rent payments and enter in accounting software

Create and deliver monthly rental statements to tenants

Run delinquency reports as directed

Lease Administration

Review and "abstract" new tenant lease agreements

Input information into accounting system for billing and tracking

Update contacts, lease dates, billing information, insurance dates for monthly report generation

Order tenant suite signage / lobby directory, tenant gift in coordination with move

Generate monthly insurance expiration reports

Maintain both original lease agreements/amendment documents in secure safe and all tenant lease files in electronic database

Monthly Reports

Prepare month-end accounting "closing reports"

Run audit trail accounting reports for the month-end close

Each month review the expense distribution report to ensure all invoices are coded properly

Prepare month end accruals and expense variances

Ensure monthly and quarterly client reports include variance comments, capital variances, and executive summary updates

Job Qualifications:

Bachelor's Degree preferred or equivalent combination of education, training, and experience. Commercial real estate experience preferred

Basic accounting and financial management experience preferred

Proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is required

Knowledge/Experience with other software applications such as MRI, Yardi, and Kardin is a plus

Strong written and verbal communication skills

Strong customer service and people skills

Excellent time-management and general organization skills

Pay Range

$70,000—$75,000 USD

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit:

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.