Office Admin / Billing

Job Description

We have been in the industry for more than 20 years, and have grown at a steady pace. Our company does design and metal fabrication for commercial and industrial application. Projects progress rapidly, meaning material, consumables, subcomponents, hardware, and other supplies are stocked and billed on regular basis. Additionally, we ship deliverable daily and need someone to complete the back end administrative work of billing and filing. We are looking for a candidate that can improve and maintain a filing system, execute and monitor Billing, and effectively navigate QB Online.

This is a full-time position, and we are not looking for a service provider or remote employee.

The ideal Candidate:

The perfect person will manage their time well, stay organized, and take pride in quality work. They will remain organized, and be able to self-task and communicate with clients professionally. Additionally, the ideal candidate will already have, or quickly develop an understanding of billables and be able to send accurate and timely itemized invoices.

General skills needed:

QuickBooks Online

Understanding of contracts, terms and billables

Computer Proficiency

Professional Communication (written / verbal)

Planning, Organization, Time Management

Example Duties:

Review project schedules to identify any partial billing requirements

Review receipts from purchasing

Catalogue purchases in accordance with job numbers

Consolidate costs of goods and draft invoices for deliverables

Submit customer invoices

Generate aging report

Scan, document, and organize project documents

Conduct various administrative tasks

Benefits:

Full time employees are eligible for a generous benefits program after 60 day probationary period, including:

401(K) and matching

Medical insurance

Dental Insurance

Paid time off

Opportunities for overtime

Additional Benefits:

Holiday Parties

Company Apparel

Quality Raffles

Friendly Company Culture

If you feel you are the right fit for our company, please email us with a resume and reason why you think you’d be a good fit for the position and company.

Job Type: Full-time

Pay: 25.00 - 32.00 per hour

Depending on experience

Paid weekly

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