Office Administrator

Overview:

The Office Administrator plays a crucial role in the day-to-day functioning of an office by handling various administrative tasks, supporting staff members, and contributing to the overall efficiency and effectiveness of the organization.

Position Location: Hamra Beirut, Lebanon

Business Industry: Trading

Main Duties and Responsibilities:

Provide administrative support to ensure efficient office operation. This includes tasks such as managing correspondence, organizing files, scheduling appointments, and maintaining office supplies.

Greet and assist visitors, answer and direct phone calls, and handle inquiries professionally.

Input, update, and maintain databases, records, and files accurately. This might involve tasks such as entering financial data, updating employee records, or managing inventory databases.

Facilitate internal and external communication channels.

Schedule meetings, conferences, and appointments, and coordinate associated logistics such as room bookings, catering, and equipment setup.

Ensure the office environment is clean, organized, and conducive to productivity. This may involve coordinating repairs and maintenance services, managing office equipment, and ensuring health and safety standards are met.

Assist with basic financial tasks such as processing invoices, expense reports, and payroll.

Support HR functions such as recruitment, onboarding, and employee orientation.

Ensure office policies and procedures are followed and updated as necessary.

Assist with special projects or initiatives as assigned by management.

Qualifications and Requirements:

Relevant Bachelor s degree or Diploma.

Proven experience as an office administrator, office assistant, or relevant administrative role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent organizational and time management skills.

Strong attention to detail and accuracy.

Ability to prioritize tasks and multitask effectively.

Excellent written and verbal communication skills.

Ability to work independently with minimal supervision.

Knowledge of basic accounting principles is a plus.

Desired Candidate Profile

Education:

Bachelor of Business Administration(Management)

Gender:

nm

Nationality:

Any Nationality

Full time