Senior Contracts Team Member

Strategy

Prepare Contractor Requirement schedule from the Annual Engineering Plan and update as per project progress

Vendor Management

Develop strong relationships with key partners for the project

Carry out the empanelment process of new vendors as per vendor base strategy.

Carry out vendor performance evaluation for the project

Adopt a partnership approach to vendor management and drive vendor development as and when required

Tendering and Negotiations

For the Contracts to be awarded by the Corporate Contracts:

Initiate Contract Service Request after consolidating all required information from various stakeholders

Initiate Tendering process and record all pre-tender communication with Corporate Contracts department

For the Contracts to be awarded by Project Contracts:

Pre-qualify bidders for each tender

Preparation of tender document based on inputs received from various departments and consultants

Float tenders to shortlisted bidders and receive priced tenders, Earnest Money Deposits (EMDs) and other submittals as stipulated in the Tender documents and shortlist valid tender proposals

Prepare response to pre-bid queries from bidders

Prepare review pretender estimates with rate analysis for each item according to specifications thereof

Evaluate shortlisted tenders, and lead negotiation with the tenderers for package finalization

Initiate NFR in discussion with Project Head and Corporate Contracts.

Issue LOA / LOI / Work Order as per final mutually agreed terms with the contractor

Contract Administration

Conduct Kick Off Meetings with Cross Functional Team

Contractual correspondence with the contractors pertaining to construction schedules, Bank Guarantees, quality of work, deviations, hindrances, recoveries, penalties, insurance policies, other statutory requirements, etc

Prepare issue the change orders / amendments and update the same in MIS

Co-ordinate with Consultants, Project Execution Team other Departments for drawings, reports, schedules other data

Follow up with Project Execution Team and contractors for performance timely completion

Track MIS for all documents (Tenders, Work Orders, Change Orders / Amendments, Cancellations, Insurance policies, Bank Guarantees, etc)

Keep track of entire correspondence documents pertaining to each contract

Ensure Monthly tracking by the Planning Manager and officially communicate deviations w.r.t Contract schedule, to the contractor

Ensure preparation of Drawing Issue Schedule by Planning Manager and track the issue as per agreed schedule

Conduct Weekly Progress Co-ordination review meetings with Contractors, under the Lead of the Project Head, prepare MOM, track and communicate deviations

Track resources requirement schedule and communicate the deviation to the contractors

Receive Claims of Contractor, review with Project Head and Corporate Team and coordinate for timely closure

Maintain log of Contractual correspondences (Letters/E-mails) and ensure that all communications of the Contractors are responded to within a reasonable time

Coordination meeting with dependent agencies to clear front related issues

Prepare delay analysis report of each contractor

Maintain contract administration check list and related documents and formats and send related MIS

Closure of contract after the end of Defects Liability Period.

Preparation of NFR / PO/ SES /PR / EOT NFR / AMENDMENT NFR etc and getting signoffs, preparation issue of LOI/LOA/Agreement/amendment orders within timelines and getting signoff of all parties. -

Claims Management

Analysis of claims, Costing of claims involved in Arbitration and DRB process of various claims

Preparing Statement of Facts required for Arbitration and DRB process

Briefing counsels for Arbitration cases

Dispute Resolution

Settlement of Disputes arising during contract and post contract

Resolve disputes regarding claims amicably; as far as possible under the guidance of the Project Head Corporate Contracts Team

Provide technical aid to the Legal Department for matters under litigation and Arbitration.

Knowledge Management

Document and share lessons learnt from time to time and implement improvement actions.

Internal External Interactions

Internal: Project Head, Deputy Project Head, Procurement, Design, Budgeting Costing, Finance, Planning, Construction

External: Contractors etc

Education Experience Requirement:

B.E / B. Tech (Civil)

MBA or a Degree from NICMAR will be an added advantage.

At least 8+ years of experience in Contracts Management

At least 5 years of experience in building construction industry

Mandatory Skills/ Knowledge:

Fair understanding of Indian Contracts Act, Arbitration and Conciliation Act etc

Fair understanding of 4-5 trade packages involved in a typical building construction project

Familiarity with construction vendor ecosystem

Good knowledge of construction cost and economics, rate analysis,

Advance MS Excel skills

Should be well conversant in SAP/ERP or any other similar software system

Full time