Administrative Assistant

Position: Administrative Assistant

Location: Tripoli, Libya

Type: Full-Time

Salary: Competitive

The Company:

The hiring company is at the forefront of the energy sector, providing comprehensive services that include oil production, energy services, and innovative solutions aimed at sustainability and efficiency in the energy market.

About Dawaam:

Dawaam is a Libyan recruitment and training company, specializing in sourcing top talent and providing them with the necessary training to excel in their roles. We partner with reputable companies to ensure they attract and retain the best professionals.

Job Description:

We are looking for a proactive, organized, and meticulous Administrative Assistant to manage administrative and secretarial duties with confidentiality and precision. The role supports our management team and enhances operational efficiency.

Responsibilities:

Perform secretarial tasks such as filing, photocopying, binding, mailing, and preparing labels for filing.

Serve as the first point of contact for visitors, ensuring they are welcomed and guided appropriately.

Manage incoming paper mail and faxes, ensuring they are accurately logged and distributed.

Maintain inventory levels of stationery and office supplies.

Arrange logistics for management meetings, including meals and professional setups.

Plan and document meetings, prepare and distribute correspondence such as emails, memos, letters, faxes, and forms

Take minutes at meetings, distribute emails, and handle other forms of correspondence.

Support the completion of regular reports and uphold office policies and procedures.

Update and maintain office policies and procedures.

Requirements

At least 3-5 years of experience as a Secretary or Administrative Assistant.

Excellent time management skills and ability to prioritize tasks efficiently.

Proficiency in Arabic and English; both spoken and written.

High proficiency in Microsoft Office applications, especially Excel and PowerPoint.

Familiarity with office management techniques.

Excellent multitasking and time management capabilities.

Exceptional verbal and written communication skills.