Executive Personal Assistant to Principals

Executive Personal Assistant to Principals, Private Investment Firm, Midtown, NYC

A well- established investment firm with offices in Midtown/NYC is looking for an Executive Personal Assistant to support the 2 main principals of the firm. This is a hybrid role, working Monday-Thursday in the office and Friday remote. This is an exciting opportunity for someone who has a “no job too small” attitude and great organizational and detail-oriented skills. The ideal candidate has worked in the investment space as well as supported C-Suite executives personally.

About the Job:

Support the Principals as a “right hand” and “Gatekeeper” handling all day-to-day matters and managing ever-changing calendar/meeting schedules, both personal and professional

Organize and manage complex travel arrangements (including vacations) and video conference calls with a keen sense of changing time zones

Prioritize email correspondence; prepare and produce all letters, emails, presentations, when needed

Create/edit PowerPoint presentations for investor meetings and do research on exiting and possible new clients

Update CRM system

Handle all expense/health care reporting

Run errands and make appointments for personal needs

On call 24/7 via cell after hours, within reason

Base salary plus discretionary bonus; Comprehensive health benefits,401K match

About You:

A minimum of 7 years of experience as an Executive Personal Assistant supporting a high- level C-Suite executive in a fast-paced environment, preferably in the finance/investment space

Bachelor’s Degree

Ability to deal with high level executives/investors and manage those relationships with grace and diplomacy

Very pro-active and a problem-solver with very little need of direction to get things done right; exceptional follow-up and project management skills

High level of integrity and discretion in handling all confidential information

Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

A polished, positive “can do” personality that can stay calm under pressure

Very organized, detail-oriented with a “no job too small” attitude