Front Desk / Office Coordinator

Job Description

Description:

COMPANY

Dallas-based, privately held commercial real estate development and investment management company with exceptional performance specializing in value-add and opportunistic real estate investments. With an entrepreneurial spirit and proven 30-year track record across several market cycles they have steadily built up a portfolio of over 10 million square feet of industrial and office properties and 5,000 multifamily units located nationally.

OPPORTUNITY:

We are seeking a detail-oriented and reliable Office Coordinator to oversee the daily operation of the Dallas, TX office. The coordinator will be responsible for managing administrative tasks, ensuring the office is well-maintained, and supporting the needs of the team.

DOES THIS DESCRIBE YOU?

Fun is your core value: Whether it’s planning office outings or organizing team-building activities with the HR team, you know how to turn work into play.

People Whisperer: You are the heart and soul of the office, fostering a positive and inclusive atmosphere where everyone feels valued.

Lifelong Learner: You learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.

Tech-Savvy: Comfortable with Microsoft Office and Adobe software programs.

Organizational Expert: You use your time effectively and efficiently, can attend to a broader range of activities.

OTHER KEY RESPONSIBILITIES / DUTIES

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position. The successful candidate will be able to demonstrate competence in the following areas:

Help with office safety policies as needed i.e., COVID protocol, building fire safety, first aid, etc.

Create an energetic and welcoming first impression every day for employees & visitors.

Greet and assist incoming visitors.

Handle general office phone calls efficiently and professionally.

Assists HR in planning and rollout of special events such as benefits enrollment, organization-wide celebrations, and employee events.

Manage the conference room calendars.

Coordinate office luncheons/ catering orders as applicable.

Distribute incoming mail & packages (USPS, FedEx, UPS, etc.)

Assist with shipping out mail & packages (USPS, FedEx, UPS, etc.)

Ordering and management of office supplies for staff, printers, supply room/kitchens.

Maintain, organize & spot clean the front office and breakrooms as needed.

Administrative Contact for office supply vendors and manages all office contract agreements.

Troubleshoot office equipment, copiers, fax machines, phone systems, etc.

Submit building maintenance requests via ticketing system (Angus)

Validate parking tickets.

Assist with special events and functions including input in planning, researching event venue spaces, organizing invitation lists, and sending invitations.

Assist in travel arrangements for remote employees as needed for company events.

Facilitate and assist with the Westmount Foundation holiday investor gift process.

Performs additional duties as assigned.Requirements:

REQUIREMENTS/QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Education Requirements: High School Diploma required.

Minimum 3-5 years of professional work experience in a front office setting.

Strong ability to communicate both oral and written.· Excellent administrative and organizational skills. This position requires a high level of attention to detail.· Computer skills (MS Word, MS Excel, MS PowerPoint and Outlook)· Ability to work independently and manage multiple projects simultaneously, prioritize tasks and meet deadlines.

Pro-Active, energetic, and positive attitude.

Maintain workflow under pressure in a fast-paced work environment.

BENEFITS:

Health, vision, and dental.

401k Employer Contribution

Opportunities for professional development and advancement.

Team building opportunities.

A dynamic and collaborative work environment. ?