Project Lead-Hospitality

The Project Lead in the Administration Department of a Fast-Moving Consumer Goods (FMCG) company is responsible for planning, coordinating, and executing administrative projects and initiatives to support the company's operations and strategic objectives. This role involves collaborating with cross-functional teams, managing resources, and driving process improvements to enhance efficiency and effectiveness in administrative functions. The Project Lead serves as a key liaison between the administration department and other departments to ensure seamless project execution and delivery.

Key Responsibilities:

Project Planning and Coordination:

Develop project plans, timelines, and budgets for administrative projects, identifying objectives, deliverables, milestones, and resource requirements.

Coordinate project activities and dependencies with internal stakeholders, including department heads, project teams, and external vendors or contractors.

Conduct regular project meetings, status updates, and progress reviews to monitor project performance and address any issues or obstacles.

Resource Management:

Allocate resources, including personnel, budget, and equipment, to support project activities and meet project goals within established timelines and budgetary constraints.

Collaborate with HR and department managers to identify and onboard project team members with the necessary skills and expertise to execute project tasks effectively.

Monitor resource utilization, track project expenses, and optimize resource allocation to maximize efficiency and minimize waste.

Process Improvement and Implementation:

Identify opportunities for process improvements and operational efficiencies within administrative functions, such as facilities management, procurement, office operations, and logistics.

Lead process improvement initiatives, working with stakeholders to analyze workflows, streamline procedures, and implement best practices.

Evaluate the effectiveness of process changes, measure key performance indicators (KPIs), and make adjustments as needed to achieve desired outcomes.

Stakeholder Communication and Engagement:

Communicate project objectives, progress, and outcomes to stakeholders at all levels of the organization, ensuring alignment with business goals and expectations.

Solicit feedback from stakeholders, gather requirements, and incorporate stakeholder input into project planning and decision-making processes.

Foster collaboration and teamwork among project team members and stakeholders to promote a positive project environment and drive collective success.

Quality Assurance and Risk Management:

Establish quality standards and performance metrics for project deliverables, ensuring adherence to specifications, regulations, and company standards.

Identify and mitigate project risks and issues, proactively addressing challenges and implementing contingency plans to minimize impact on project outcomes.

Conduct post-project reviews and evaluations to assess project performance, capture lessons learned, and identify opportunities for future improvement.

Qualifications and Skills:

Bachelor's degree in business administration, project management, or a related field; PMP certification or equivalent project management certification is preferred.

Proven experience in project management roles, with a focus on administration, operations, or process improvement, preferably in the FMCG industry.

Strong project management skills, including project planning, scheduling, budgeting, and resource management.

Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders and build strong working relationships.

Analytical mindset and problem-solving abilities, with a focus on identifying root causes, evaluating options, and implementing practical solutions.

Proficiency in project management software tools, Microsoft Office suite, and collaboration platforms for document management and communication.