Executive Office Coordinator (Temporary to Hire)

The Choice is managing a temporary to hire search for an Executive Office Coordinator for our client, a prominent professional development association. This is an immediate hiring need.

The Coordinator will be responsible for providing administrative support to their executive office. This is a fast-paced position that will require one to take initiative, manage deadlines, build relations, and coordinate complex details and logistics. The role will report to their Director of Executive and Board Operations.

This is an exciting career-building opportunity for administrative professionals. This leadership team is well-known in the association space and it is a very reputable organization.

This position will be a good fit for candidates with:

Previous professional experience providing scheduling, travel, and calendar management support to senior level staff members

Previous experience with an association a plus

Self-starting, motivated, and positive attitude

Enjoys working in person. This role will require an in office presence 3-4 times a week in downtown DC.

Essential job duties will include:

Providing administrative, scheduling, and travel support for the Executive Office

Coordinating meeting/travel schedules

Planning and executing calendaring functions for virtual and in-person meetings and events

Coordinating domestic and international travel arrangements

Scheduling internal and external meetings and commitments

Coordination of travel reimbursements/expense reports

Assisting with preparing of PowerPoint presentations and/or Excel documents, as needed

Coordinating and managing calendar for committee meetings.

Assisting with coding and processing of invoices.

Other general administrative support as needed

Candidates must be DMV area-based and fully able to commute to downtown DC.