Office Coordinator

Job Description

Salary:

Prairie Capital Advisors, Inc. is an employee-owned company that offers investment banking, ESOP advisory and valuation services to support the growth and ownership transition strategies of middle-market organizations. Our core values of Integrity, Respect, Teamwork and Passion are the foundation of our business. As an employee-owned firm, cultural fit is extremely important to us. Many companies talk about their culture – but we believe a truly special environment is formed when you build successful people around you. When you are passionate about what you do and those around you, it shows.

Job Description

The Office Coordinator provides bookkeeping, clerical and general office support to ensure Prairie’s operations run efficiently. This position interacts closely with employees at all levels and locations of the company, as well as external guests, clients and vendors. The ability to multitask and juggle many projects simultaneously is essential to the success of the position. We operate in an entrepreneurial environment and team members are given as much responsibility as their experience and capabilities permit.

What you will be doing:

Updating multiple databases with project and client information, including but not limited to Salesforce, KeyedIn, SageIntacct, Worldox and other network directories

Generating daily bank deposits, maintaining manual check book, supporting Accounts Payables with weekly check distributions and completing vendor research as needed

Printing, binding and processing customer invoices and reports

Maintaining organization of the reception and general office areas

Greeting and directing visitors; screening and directing calls to the appropriate personnel

Coordinating office supplies, equipment servicing and overnight shipments with various vendors

Coordinating on-site meeting logistics

Performing miscellaneous clerical responsibilities including distribution of incoming and outgoing mail, photocopying, faxing, filing, and organizing of multiple filing systems

Supporting and backing-up staff with assigned administrative overflow and other project-based work as needed

Position Requirements

Minimum of 5 years’ experience as an Office Coordinator or similar role, preferably in a professional services organization

Ability to prioritize own work with strong attention to detail while exhibiting exceptional organizational and multitasking skills

Strong verbal and written communication skills

Proficient in Word, Excel, PowerPoint and Outlook; knowledge of Salesforce, SageIntacct and KeyedIn is a plus

Maintain confidential information

Demonstrate Integrity, Respect, Teamwork and Passion

All applicants must be authorized to work in the U.S. without sponsorship, now or in the future