Office & Facilities Associate

Job Description

Our client, a financial services company in Center City, Philadelphia is seeking an Office & Facilities Assistant.

The Office & Facilities Assistant is vital in maintaining the efficiency and welcoming atmosphere of our office. This role covers a broad range of tasks from administrative support to maintaining the kitchen and common areas, ensuring the office is a pleasant environment for everyone.

Duties include, but are not limited to:

Act as the first point of contact for visitors, offering a warm welcome and professional assistance.

Handle incoming calls, directing them to appropriate team members or taking messages as needed.

Maintain cleanliness and organization of the kitchen, common areas, and conference rooms. Ensure these areas are stocked with necessary supplies and ready for use.

Follow up with housekeeping and maintenance concerning facilities and building matters.

Efficiently manage the distribution and dispatching of mail and packages.

Assist in the organization and execution of internal events.

Assist Human Resources with preparing Onboarding of New Hires including desk set-up and security access.

Provide support to various departments, contributing to projects and daily operational tasks.

Perform additional tasks and responsibilities as required by business needs or as directed.

Qualifications:

Excellent communication and interpersonal skills.

Strong organizational abilities with attention to detail.

Proactive and resourceful with a solution-oriented mindset.

Experience managing office supplies and coordinating events.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Minimum of one (1) year prior related experience in a customer service environment preferred.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.