Accounts Payable Specialist

Job Description

CCI Health Services’ mission is to deliver high quality, accessible care to our community members, leading the way to a more equitable health care system for everyone.

Position Summary:

The Accounts Payable Specialist handles the financial processing of transactions of CCI and oversees and participates in all accounting activities related to areas of responsibility. Accounts payable specialist preforms crucial job duties that ensures vendors get paid for services and products rendered. Reviews and processes invoices, answers vendor inquiries, reconciles vendor statements, processes, and maintains 1099 statements, and processes and distributes checks. An accounts payable specialist provides both administrative and financial support.

Key Functions & Responsibilities

Collects and verify invoices and bills, reviewing them to ensure both accuracy and appropriateness prior to payment.

Ensures that coding to grants, locations, departments and programs is performed.

Maintains updated vendor profiles.

Retrieves vendor invoices from email in box, direct mail, and vendor website in a timely manner.

Processes vendor invoice for payment and ensures payments are made in a timely manner.

Prepares accounts payable disbursement recommendation and presents to the Controller.

Generates bi-weekly accounts payable aging report.

Develops and maintains a filing system for financial information, files, and records. Prepares labels and maintains files as needed within the department.

Monitors accounts to ensure payments are up to date.

Reconciles vendor statements with CCI records, researches, and resolves invoice discrepancies.

Prepares mailings and priority shipments for the Finance/Accounting Department.

Prepares accounts payable related schedules at the time of financial audit.

Prepares and mails Form 1099 to the vendors and Form 1096 to IRS at the end of each calendar year.

Assist with other departmental/corporate projects as needed.

Communicates with the Department and Site Managers and assists in addressing accounts payable issues.

Perform such other accounting, financial, or administrative tasks as may be required from time to time – sometimes on short notice – by Controller or CFO.

Provides support during monthly closing cycle as required.

Completes projects within the specified deadlines.

Maintains confidentiality of patients, employees and corporate financial records

Minimum Qualifications

Bachelor’s degree in accounting or finance or commensurate work experience required. Degree(s) must be from an accredited college or university.

A minimum of two (2) years relevant accounting experience required.

Why Work at CCI?

Extensive benefits plan

Generous PTO Plan

403B Retirement Plan + Employer match up to 4%

Tuition Reimbursement

Continuing education assistance; can be used toward obtaining certifications, renewal of certifications, or possible conference attendance.

Our providers are insured for malpractice under the Federal Tort Claims Act.

** CCI Health Services is an Equal Opportunity Employer **

Founded in 1972, CCI Health Services is a diverse and inclusive workplace grounded in community. Located in the Washington, DC Metro Area, each year CCI cares for more than 60,000 individuals in Montgomery and Prince George’s Counties. As a non-profit, CCI is committed to improving health equity through the provision of affordable primary care for all, across all stages of life. Visit ccicares.org for more information.

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