Bookkeeping Clerk

I. Position Title

Bookkeeping Clerk

Incumbent -

II. Position Summary

Performs a range of clerical, accounting, bookkeeping and housekeeping support functions within our multi-company organization

III. Duties and Responsibilities

• Prepare, code and consolidate daily sales for various departments

• Prepare and submit customer invoices

• Code, post and receipt payments

• Prepare and coordinate deposit activities

• Prepare all necessary account, bank and other reconciliations

• Monitor customer accounts for nonpayment and other reconciliations

• Check, verify, code and process invoices

• Prepare payments for signatures

• Sort, code and enter accounts payable data

• Analyze discrepancies and unpaid invoices

• Maintain vendor files

• Collect, confirm and process time sheets

• Verify taxes and other deductions

• Prepare and distribute payroll checks

• Track employee vacation and sick time

• Source and order supplies

• perform his/her duties in a safety conscious manner that protects all employees and customers from injury and/or damage to property, both the companies and 3rd parties

• provide assistance to co-workers on an ongoing basis as and when required

• other duties as required

IV. Reporting Structure

• reports to Office Manager and Vice President

V. Knowledge, Skills, and Abilities

• Ability to work with colleagues in a co-operative manner

• Knowledge of accounting programs, Adagio preferred

• Proficiency with Microsoft Word, Excel & Outlook

• Driver’s License with a clean abstract

• Ability to deal with the public

• Must be physically capable of performing the duties and responsibilities as described