Executive Assistant

Job Description

ESSENTIAL FUNCTIONS

Maintains travel arrangements and the appointment calendar.

Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend.

Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public.

Ability to communicate effectively.

Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals.

Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files.

Assists in preparation for meetings by creating and/or ensuring that all agendas, minutes, and PowerPoint presentation decks are adequately prepared in an accurate, timely, and effective manner.

Attends meetings or conferences as assigned to take meeting minutes. Anticipates needs by gathering records, reports, correspondence, or other specific information.

Maintains strict confidentiality regarding all matters. Handles sensitive materials and information.

EDUCATION

Minimum High School Diploma or equivalent. College degree preferred.

KNOWLEDGE

Maintains proper telephone etiquette.

Maintain an understanding and working knowledge of HIPAA guidelines, and the ability to ensure a high level of patient privacy and confidentiality.

SKILLS

Professional judgment skills.

Must be an effective communicator.

Must maintain the ability to work on an independent basis.

ABILITIES

Ability to project a positive and professional image consistently.

Ability to display a cheerful and professional disposition to our visitors and staff.