Corporate Services Administrator

Job Description

Corporate Services Administrator

This role is a centralized point for multiple areas in the company to include but are not exclusive to the company's legal, insurance, corporate books and records, and regulatory compliance management. The primary responsibility is to assist the CFO in administration and control of corporate documents and registrations including the management and maintenance of the corporate transactional data room.

Responsibilities and Duties:

Maintain the Company's corporate books and records including entity tax and local jurisdiction registration documents, titles, deeds, charters, by-laws, and director and officers slates

Coordination of the use of external legal counsel including communication, document review and management, billings review and approval process

Assist in administration, submission, and compliance of documents to meet statutory (Global and Regional) and non-statutory (intercompany and external) requirements including governmental regulations or jurisdictional requirements and requests for information

Assist with administration of insurance policies, claims, certificates of insurance, and related items including premium billings, coverage notices, and other broker and insurer notices

Will interface with all levels of staff within the Company as well as external investors, legal counsel, insurance brokers, insurance company claims administrators, governmental and jurisdictional offices, and other third parties

Prepare and maintain corporate categorizing, indexing, and archiving of company-owned content (generated internally or derived from third-party agents), including documents, contracts, guides, policies, procedures, and any other collateral deemed as content

Manage/update the Company's data room ensuring retention of current documents from all legal entities and facilities and the addition of new documentation from acquisitions and other actions into the data room

Provide reference/research services for employees and managers

Provide administrative support US-based Executive Leadership Team members as needed

Qualifications and Skills:

Bachelor's degree required and Minimum 5 years of related experience

Excellent organization, time management, and file administration skills and the ability to manage multifaceted activities simultaneously

A strong sense of urgency and proven capability to respond to data requests accurately, on time and in full

Professional, concise, definitive and timely communication skills in high pressure situations

Demonstrated ability to maintain confidentiality and security of highly sensitive documents and information

Knowledge and experience in large-volume document management, sharing and data base systems and data rooms or equivalent in a multi-national corporate or equivalent environment

Experience in supporting business insurance renewal processes, processing insurance claims, updating certificates of insurance, and other insurance related administration

Experience in responding to and managing document requests in large, multi-national, complex comprehensive transaction

Will assist in soliciting and obtaining information from internal and external sources for

updating, revising or completing forms and documents including contracts and government, customer, vendor or other forms and submissions

Proficient in MS Word, MS Excel, Adobe, and document management applications.

Benefits:

Medical, Dental, and Vision Insurance

Telehealth

Health savings account with generous annual employer contribution

Fitness reimbursement program

Development and career growth opportunities

Competitive 401(k) matching program

We are an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by applicable law.