Administrative Specialist

King & Spalding, a leading global law firm, is seeking an Administrative Specialist to join our firmwide Lawyer Talent Development team. We are looking for a motivated entry-level person, working with others, who will manage applicant tracking systems, coordinate interview schedules for candidates, coordinate onboarding for hires, and handle other administrative tasks. This position requires maintaining positive relationship with lawyers, support staff, clients, guests, and vendors and working as an effective team player. The highest level of confidentiality and discretion in handling firm information is required.

Key Responsibilities:

Input and maintain application data in applicant tracking system (resumes, transcripts, evaluations, correspondence).

Maintain relevant trackers for active candidates; prepare and send reports on active searches.

Draft letters, agreements, and other candidate and employee correspondence

Prepare and coordinate candidate interview schedules; adjust schedules as needed and ensure interviews are appropriately executed.

Collect and compile interview feedback.

Prepare for candidate onboarding with other Business Services departments to ensure all relevant documentation and notifications are received.

Track, organize, and process Chrome River expense reports, reimbursements, and invoices.

Coordinate meeting rooms.

Prepare and maintain reports and statistics and maintain market research.

Additional duties as requested.

Qualifications:

Energetic, detail oriented, efficient, and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

Well-developed Microsoft Office skills, including Outlook, Excel, and PowerPoint proficiency.

Demonstrate the ability to problem-solve and effectively communicate with all levels of personnel, and work effectively as a team player.

Bachelor’s degree is required.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.

We are proud of our remarkably cohesive culture, which now encompasses more than 2,300 lawyers and business professionals in 24 locations worldwide. We seek to attract and develop the very best talent to work with us.

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.