Legal Assistant

My client, a large reputable, full-service law firm is seeking a Legal Assistant to support the Family Law legal team in their Toronto, Ontario office. The ideal candidate will have over five years of experience working in a similar position. The primary duty is supporting two partners with their administrative and legal work. This is a Hybrid position and currently requires a minimum of 2 days in office per week or as required.

Primary Responsibilities:

· answering the phone, handling cold calls and potential client screenings

· scheduling appointments

· opening and closing files, conducting conflict searches

· organizing retainer and privacy documents

· organizing files, both paper and electronic, and saving emails and attachments in accordance with internal naming conventions

· maintaining the lawyers’ calendars and an effective bring forward system

· preparing accounts, depositing cash receipts, and paying invoices

· drafting correspondence to clients and lawyers with reliable follow-up

· setting up teleconferences, case conferences, and settlement conferences

· issuing Orders and liasing with the Court

· updating Continuing Records and Motion Records (or Caselines as applicable)

· serving and filing all documents in connection with Family Court proceedings

· Assist law clerks with various day-to-day duties, where necessary

Qualifications:

· at least five (5) years of experience as a Family Law Legal Assistant

· experience with DivorceMate

· familiarity with Caselines

· experience with systems including a Document Management System, and the Microsoft Office Suite, including Excel

· deep familiarity with The Family Law Rules and local Practice Directions

· a keen attention to detail and strong organization skills

· a strong work ethic

· the ability to work affectively on a team and individually

· excellent communication skills

· experience with technology and working in a remote/ hybrid environment

My client offers a challenging and rewarding work environment. My client is proud to offer a competitive salary and benefits package that includes:

· Health, Extended Health, Dental and Vision care

· LTD insurance

· Life insurance

· Parking/Transit reimbursement

· RRSP matching program

· Paid Volunteer Time

· Referral Bonus

· Employee Assistance Program

Interested candidates should submit an application including an updated resume. Due to the volume of applications, only successful candidates will be contacted.