Accounts Payable Specialist Summary

Job Description

Benefits:

Flexible Spending Account (FSA)

401(k)

401(k) matching

Company parties

Dental insurance

Health insurance

Paid time off

Profit sharing

Vision insurance

Wellness resources

The Accounts Payable Specialist will be responsible for accounts payable, job costing, bank reconciliations, preparing 1099s, and assisting the Accounting Manager as needed with general ledger accounting tasks. The accounting assistant must be familiar with accounting procedures and should have experience with accounting software programs (ie. QuickBooks, Excel, PDF Expert, etc). Will at times assist with Accounts Receivable and deposits. The ideal candidate will be able to process high volumes of business transactions, handle accounts payable and receivable, expense reports, receipts, and other financial matters. Proven accounting experience required.

Duties and Responsibilities

Keeping financial records up-to-date following accounting best practices

Processing business transactions in a fast-paced environment

Maintaining accounts payable ledger and general ledger

Seek approval of vendor invoices for processing and payment

Posting customer payments, vendor checks, and ACH payments

Preparing, fulfilling, and distributing employee reimbursement checks

Monitoring vendor statements and researching/correcting issues

Process wire transfer and ACH requests, and other transactions

Assisting the accounting manager with audits, forecasts, and other fiscal planning as needed

Assisting in account analysis, job costing and account coding

Correcting and modifying inaccurate files and records

Reconciling credit card and bank statements and general ledger account balances

Process and respond to high volume of e-mails in a timely fashion daily

Assisting the Accounting Manager, General Manager, Operations, and others as needed

Filing, mailing, and other duties as needed

Accounting Assistant Requirements and Qualifications

Strong aptitude for numbers, spreadsheets, and financial reports

Excellent time management skills; able to prioritize and multitask

Ability to handle high volumes of daily transactions

Strong written and verbal communication skills

Accurate and precise attention to detail

Self-motivated and self-directed while also being a team player

Two to three years of proven accounting/bookkeeping experience (accounts payable preferred)

Excellent computer skills: experience with accounting software, Microsoft Office Suite, Outlook; experience with QuickBooks and Excel a must

Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP)

Associates or Bachelor of Arts degree in Accounting, Finance or Business with an emphasis in accounting preferred