Administrative Assistant- Fire Protection Company

Job Description

We are seeking an Administrative Assistant to join our team!

Responsibilities:

Work with Project Managers on daily tasks

Assist in bid coordination

Properly track job records and prepare weekly notes

Coordinate with vendors for scheduling and project status

Generate reports, as requested

Prepare and track bids, proposals, contracts, change orders, insurance certificates

Coordinate with customers with scheduling and project status

Work with other admins on initiatives and projects

Qualifications:

3+ years experience

Strong communication skills

Strong Microsoft Excel and general computer skills

Strong work ethic

Organized and detail oriented with the ability to work independently

Experience with Monday.com

Experience with accounting and/or construction industry

Experience with ComputerEase software or other Construction accounting system like Timberline is a plus

Knowledge of parts for fire sprinklers, plumbing and other mechanical trades

Ability to adapt to change and handle multiple prioritiesCompany Description

Nova Fire Protection is a professional fire sprinkler & fire alarm contractor specializing in design and installation. We install systems in all building types; from high-rises to hospitals, retail spaces, commercial offices, townhomes to single family homes. Our headquarters is a 25,000 sq ft. facility in Schaumburg, where we have a complete design department and fabrication shop. With over 35 years of experience in Illinois, we work on a vast variety of projects with a diverse clientele base of general contractors, engineering firms and architects in the Chicagoland area.