Estimating Coordinator

Job Description

Salary: $35,000-$40,000 per year

About Us:

Maxx Builders is a Texas Based Design-Build Commercial Construction Company. Our headquarter is based in Houston TX while our projects are regional within all major cities in Texas.

Our drive to innovate has led us into integrating advanced technology with its systems to satisfy varying needs of our clientele, inspiring change within the industry at the same time. Delivery of quality projects at Maxx Designers & Maxx Builders is backed by the company’s own philosophy: Excellence, Consistency and Reliability (ECR©) – ensured by our signature operational process called Building Excellence© - which is much more than just wall structures and concrete pours. It serves as a building block for all our operations. Our improvements and knack for hard work has contributed to the rapid growth of our company. Maxx Builders commitment to excellence has allowed them to become 2017-2018 Inc. 5000 Fastest Growing Private Companies.

Roles & Responsibilities

Coordinates with the project teams in the assignment of project-related responsibilities to Estimating/Preconstruction Staff.

In cooperation with the project Estimating team, plans and communicates to the project estimating team the vital goals of assigned projects in a project kick-off meeting using a prepared agenda based on the Project Kick-off Meeting Checklist.

Creates bids in Procore’s bidding tool

Managers bidding calendar for executives

Responsible for bid document management (plan room, plans, specification, and bid list)

Assist Estimators with Takeoffs and Subcontractor Coverage

Supplies all Subcontractors with bid information and follow-up for bids.

Completes phone calls for subcontractor coverage on projects.

Assists in Bid Day procedures

Completed Bid Forms and Pre-qualification Forms

Handles pre-construction invoicing and price negotiations for reprographics

Quantifies, analyzes, and disseminates, the detailed project program (i.e. work breakdown structure, room counts, functions, areas, etc) as needed.

Directs, with the cooperation of Document Control staff, the distribution of project documents and vital project information to appropriate members of the project team and outside resources.

Coordinates direct and follows up with project team to ensure timely completion of tasks associated with assigned bid projects.

Coordinates with Logistics to accomplish vital bid project goals.

Solicits collects and critically analyzes Subcontractor/Vendor budgets, bids, or quotations associated with assigned bid projects or packages.

Fills in bid breakdown sheet on bid day for each Scope of Work and pricing

Uses accepted templates for the preparation of estimates and clarifications, analysis of bids, calculation of alternates, and other tasks.

Assist in setting up projects, document uploads, and updating and maintaining cost data

Uploading plans and documents to Bid solicitation software and sending ITB

· Assist estimators in procuring bids and qualifying subcontractors

· Perform High Volume of calls to subcontractors tracking bid responses.

· Manage and organize bid documents, including Plans, Specs, Bid Forms, Addendums, RFIs, and Bid Date Changes on Procore

· Process Submittals & RFIs

· Answer phones

Qualifications And Requirements

Excellent communication skills, phone demeanor, and organizational skills required

Bachelor's Degree in a related Construction field, or relevant work experience

Construction experience a plus

Strong proficiency and working knowledge of MS Office Suite, specifically Excel

Knowledge of Construction software such as Building Connected, Planswift,