Administrative Assistant

Why You Want To Work Here:

We are a publicly traded real estate investment company with a large number of properties all along the East Coast. We’re looking for an energetic and detail-oriented administrator to help assist the Property Manager with a wide variety of needs and tasks. This position offers excellent room for growth and a fun environment with strong benefits.

Responsibilities:

Maintain and organize finished copies of all written material and correspondence for the Property Manager and Assistant Property Manager

Assist Property Managers by maintaining updated and accurate files on all tenant related items

Obtain current tenant and vendor certificates of insurance and verify compliance

Produce rent invoices monthly and update Excel rent rolls

Prepare standard tenant notification memos for review by Property Manager or Assistant Property Manager

Prepare purchase orders, one-time contracts, tenant increase letters, and late fee notices

Administer Property Management Petty Cash, reconcile monthly and report to General Manager for approval

Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place

Maintain a professional appearance and demeanor at all times while in the building

Performs other site or department specific duties as assigned

Requirements:

Bachelor’s degree from a four-year college or university

One year of previous office / administrative experience

One year of previous customer service experience

Proficient in Word or WordPerfect, Excel, PowerPoint and Microsoft Outlook

Highly organized

Ability to work in a team environment

Self-motivated, results oriented