Accounts Payable Specialist Summary

Job Description

The Accounts Payable Specialist will be responsible for accounts payable, job costing, bank reconciliations, preparing 1099s, and assisting the Accounting Manager as needed with general ledger accounting tasks. The accounting assistant must be familiar with accounting procedures and should have experience with accounting software programs (ie. QuickBooks, Excel, PDF Expert, etc). Will at times assist with Accounts Receivable and deposits. The ideal candidate will be able to process high volumes of business transactions, handle accounts payable and receivable, expense reports, receipts, and other financial matters. Proven accounting experience required.

Duties and Responsibilities

· Keeping financial records up-to-date following accounting best practices

· Processing business transactions in a fast-paced environment

· Maintaining accounts payable ledger and general ledger

· Seek approval of vendor invoices for processing and payment

· Posting customer payments, vendor checks, and ACH payments

· Preparing, fulfilling, and distributing employee reimbursement checks

· Monitoring vendor statements and researching/correcting issues

· Process wire transfer and ACH requests, and other transactions

· Assisting the accounting manager with audits, forecasts, and other fiscal planning as needed

· Assisting in account analysis, job costing and account coding

· Correcting and modifying inaccurate files and records

· Reconciling credit card and bank statements and general ledger account balances

· Process and respond to high volume of e-mails in a timely fashion daily

· Assisting the Accounting Manager, General Manager, Operations, and others as needed

· Filing, mailing, and other duties as needed

Accounting Assistant Requirements and Qualifications

· Strong aptitude for numbers, spreadsheets, and financial reports

· Excellent time management skills; able to prioritize and multitask

· Ability to handle high volumes of daily transactions

· Strong written and verbal communication skills

· Accurate and precise attention to detail

· Self-motivated and self-directed while also being a team player

· Two to three years of proven accounting/bookkeeping experience (accounts payable preferred)

· Excellent computer skills: experience with accounting software, Microsoft Office Suite, Outlook; experience with QuickBooks and Excel a must

· Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP)

Associates or Bachelor of Arts degree in Accounting, Finance or Business with an emphasis in accounting preferred