Administration Assistant

Varel Energy Solutions (VES) is one of the world's largest independent manufacturer and suppliers of downhole drilling and completions products to the energy sector. The key to the company's success is underpinned by the virtues and the cultural framework of our employees. VES offers an exciting and fast paced work environment, attractive benefits, and competitive pay. If you're looking to invest in your career development, Varel Energy Solutions is the right place for you. Come join our team!

Summary: VES is looking for a Administration Assistant to join our team in Faridabad, India location. This person will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Support day-to-day operations related to administration, facility improvement, housekeeping, and security. Follows company safety policies and procedures. This role requires a proactive individual who can effectively collaborate with various departments to ensure a well-functioning and secure work environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Administration:

Assist in managing daily administrative tasks, including scheduling appointments, coordinating meetings, and managing correspondence

Maintain and update company records, databases, and filing systems

Prepare reports, presentations, and documents as required by the management team

Assist in organizing company events and gatherings

Facility Improvement:

Collaborate with the facilities management team to identify areas for improvement in the workplace

Assist in coordinating maintenance, repairs, and renovations of the office premises

Manage inventory of office supplies and place orders when necessary

Assist in monitoring and managing office equipment and assets

House Keeping:

Oversee and ensure the cleanliness and organization of the office space, including common areas, meeting rooms, and workstations

Coordinate with external vendors for janitorial and cleaning services

Regularly inspect the premises to identify and address any cleanliness or maintenance issues

Security:

Collaborate with the security team to implement and maintain security protocols and procedures

Monitor access control systems and maintain accurate records of employee and visitor access

Assist in conducting routine security checks and drills to ensure staff awareness

Act as a point of contact for security-related concerns and incidents

Communication and Collaboration:

Liaise with various departments to ensure smooth communication and coordination of tasks

Assist in disseminating relevant information to staff regarding administrative, facility, housekeeping, and security matters

Maintain effective communication channels with external vendors and service providers

Education and/or Experience:

Knowledge of facility operations and products

Bachelor's degree in administration or equivalent degree. MSW is preferred

Basic knowledge of maintenance department administration, procedures, budgets, planning, scheduling, and personnel requirements

At least 3-5 years of Proven experience in administrative support roles

Experience in a manufacturing environment is preferred

Show proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint, and Excel

Excellent communication and interpersonal abilities

Thank you for your interest in a career with Varel Energy Solutions.

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Full time