Project Coordinator

Job Description

Description:

Status: Full-time 30+ Hours, Hourly, Non-exempt

Department: Operations

Location: Tempe, AZ/Hybrid

Reports To: Sr. Project Manager

Travel: < 10%

GammaTile®

The journey for a patient with a brain tumor is an emotional one. Newly diagnosed patients usually present in the emergency department following a change in vision, balance, or cognitive function. Their world is soon turned upside down in a race to surgery. Far too many patients (~50% for glioblastomas) recur within a few months and are forced, with dedicated family members and clinicians, to navigate treatment options yet again. Unfortunately, it has been over a decade since an innovative option has been cleared by FDA…until GammaTile® Therapy! GT Medical™ technologies exists for those patients, care givers, and clinicians who need a better option. Our Corporate Purpose is to Improve the Lives of Patients with Brain Tumors and that drives us every day.

GammaTile® Therapy is supported by 100+ amazing teammates who collaborate organically, challenge appropriately, and are consumed with assisting the next patient. We have a great core team, an innovative solution, and the finances to support more growth. We are now in need of a Project Coordinator to support our project management group. If you have a heart for patients with brain tumors, the ability to support a team of skilled project managers, and and a strong balance of coordination and tactical execution, we’d love to talk to you!

Position Summary

At GT Medical Technologies, we take pride in improving the lives of patients with brain tumors. The ideal candidate will have project coordination experience related to product development and manufacturing in the medical device industry and strong skills in work-plan development and progress tracking. The project coordinator will also prepare updates regularly for management report outs. The Project Coordinator is a technical and collaborative member of a cross functional team responsible for supporting and coordinating development and manufacturing projects. The ideal candidate has a flexible project management mindset and can understand project risks & issues across a range of projects.

Job Duties/Responsibilities

Works closely with all levels of management and disciplines/departments by coordinating and communicating relevant project information to the team.

Provides high-level coordination, administrative and analytical support to the project team, including tracking budgets, meeting scheduling, updating reports, and sending out project trackers as required.

Coordination of Contract approvals, Change Controls and Design Control Meetings.

Coordination with Project Manager(s) on review of monthly invoicing against project budget.

Works closely with project teams to resolve issues and ensures appropriate escalation when a local solution is not possible.

Assist in the coordination and participation in project planning intensive sessions and technical phase gate reviews.

Track integrated program plans, detailed project schedules, critical path analysis, project and product risks, and program deliverables.

Support PMO department development and deployment of robust governance and processes to initiate, execute and track progress of GT Medical Technology projects.

Support project budget cost tracking including capital expenditure and expenses and related reporting.

Demonstrate ability, confidence, and strong communication skills to coordinate project, portfolio, and status meetings with internal cross-functional teams, external partners, and senior executives.

Ensure that all aspects of a project are organized and in conformance with timeline, deliverables requirement and PMO best practices.

Scheduling and organizing meetings along with taking, distributing and managing meeting notes and related action items.

Keeping detailed records of the project at every stage that may include summary reports to be presented to the Project Manager.

Embodies the Company’s purpose and operating principles, building a positive and productive team culture.

Comply with Company policies and procedures.

Additional duties as assigned.

Requirements:

Qualifications

3-5 years of experience in project coordination.

Professional certification such as PMP (Project Management Professional), preferred.

Experience with design controls, risk management, and ISO standards, preferred.

Experience with FDA QSR 21 CFR Part 820 and ISO 13485, preferred.

A self-starter who works independently and as part of a team.

Has a good understanding of engineering and manufacturing related projects and how they work.

Demonstrated critical thinking, analytical and problem-solving skills.

Strong organizational skills, and the desire to jump in and help where needed.

Intermediate to advanced knowledge of Microsoft Office products including Outlook, Word, Excel, Teams, MS Project and SharePoint.

Strong professional writing skills and ability to prepare project updates and reports.

Ability to manage multiple priorities.

Willingness to work a flexible schedule.

Proven success in a corporate setting, working with all levels of management

Efficiently problem solve with a professional demeanor.

Effective prioritization and ability to successfully multi-task.

Ability to navigate a team through project challenges, to a solution, whilst ensuring engagement of stakeholders

Able to travel for work as needed.

Satisfactorily pass comprehensive background screening

Physical Demands/Working Conditions

Typical work environment for a professional office and home office space and occasionally works in a laboratory, supply room, and/or clean room environment.

Occasional exposure to hazardous materials requiring appropriate PPE and precautions when working with hazardous materials and chemicals.

Largely a stationary role with some moving from place to place.

Constant use of a computer, keyboard, mouse, monitor and other office equipment.

Occasional use of laboratory equipment.

Requires some finite hand/eye coordination.

Occasionally picks up, carries, and moves items up to 30 lbs.

Some evening and weekend work depending upon workload.