Administrative Assistant

Job Description

Description:

Administrative Assistant

Position Summary

Are you an experienced Administrative Professional looking to share your talent with one of the fastest growing civil engineering firms in the Midwest? At VS Engineering, we owe our success to people and processes. You can be the supportive force behind both. An effective Administrative Assistant enables teams to be focused on their goals and prepared for anything that may arise. It is a vital role, which requires excellent organizational, communication and people skills. This is a fantastic opportunity for someone with administrative experience who is energetic and eager to grow with a dynamic company. Our growth means your growth.

This position will work closely with the Northern region, offices. Your home office will be located in Merrillville, IN. You will report directly to Ameetrice Smalls, Administrative Director. Our staff includes a wide variety of experience levels with expertise in city, county, DOT and INDOT work projects for local cities, counties, and the State.

A Typical Day May Include

Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.

Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Director’s request for plans and specifications and pay requests.

Answer and direct phone calls or take messages for appropriate parties.

Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.

Preparing plans and specifications for pickup/shipment.

What We Offer You

We provide you support from other highly skilled administrative team members. In addition, we provide a 401(k) plan, rich coverage for major medical insurance, basic life insurance, short-term and long-term disability insurance, generous paid time off (PTO) career development, remote work opportunities, and several others. We are proud of our family-like environment and our social events that prove work can be fun!

Our Mission

Our purpose is to serve the communities we live in. With a focus on what we value most. Client focused; Trust; Work Hard. Together; KnowledgeRequirements:

What We're Looking For·

High School Diploma, GED or equivalent education and/or experience.·

2-5years of experience providing administrative support·

Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.

Working knowledge of office equipment, like printers.

Proficiency in MS Office Products (Required) Word Excel PowerPoint and Outlook

Excellent planning and organizational skills.

Great written and verbal communication skills

Demonstrated track record for providing exceptional customer service.

Valid driver's license (Required)

What You Offer Us

Willingness to take on new challenges, skills, and competencies in a full-service engineering firm.

Ability to effectively discuss timelines and issues with internal teams, clients and review agencies.

Capable of solving complex problems using professional judgement, creativity, collaboration, and innovation

Excellent time management skills

High attention to detail/quality of work produced.

Service oriented demeanor.

VS Engineering is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status