Human Resources Coordinator

Grist is a nonprofit, independent media organization dedicated to highlighting climate solutions and uncovering environmental injustices. Since 1999, we have used the power of journalism to engage the public about the perils of the most existential threat we face. Now that three-quarters of Americans recognize that climate change is happening, we’ve shifted our focus to show that a just and sustainable future is within reach.

Over the past four years, Grist has scaled from a Seattle based team of 20-25 to a nationally distributed organization of ~60 with a growing budget. Grist’s strategy centers on climate, justice, and solutions, and we implement our mission through two areas of work: Our award-winning Editorial Program and our work to transform talent and representation within environmental storytelling. Grist was recently awarded the National Magazine Award for General Excellence. In addition, Grist was named best small newsroom by the Edward R Murrow Awards in 2022 and the Online Journalism Awards in 2021 (among dozens of other awards and nominations). According to a summer 2023 survey, 100% of staff would recommend Grist to a friend.

Position Overview

We are seeking a Human Resources Coordinator to join the Administration department.

Under the supervision of the Senior Human Resources Manager, the Human Resources Coordinator will provide exceptional customer service to our employees. This role will play an integral part in streamlining administrative personnel tasks, maintaining organized and compliant employee files, and participating in other duties within the employee life cycle.

The right person for this job is a detail oriented self-starter who is looking to grow a career in the Human Resources field.

The annual base pay for this position is between $65,000 - $70,000 annually depending on experience. This is a hybrid position with a presence at our Seattle office expected twice a week.

RESPONSIBILITIES:

Payroll:

Maintain and update personnel-related data

Assist with preparation of semi-monthly payroll

Submit 401k contributions

Recruitment:

Post job advertisements online

Schedule interviews with prospective candidates

Support the hiring teams and candidates during the interview process by providing materials, answering questions, and ensuring the Applicant Tracking System is up to date

Employee Life cycle:

Assist and facilitate the onboarding process for new hires, ensuring a positive transition to Grist

Onboard new hires to various Grist systems

Assist with offboarding, including exit interviews and COBRA administration

Carry out general HR administrative responsibilities of varying complexity

Respond to employee and manager inquiries related to basic policies and procedures, or reroute more complex issues as necessary

Administrative:

Pickup and process mail on a weekly basis

Process and distribute checks to relevant departments

Monitor and respond to voicemail messages on the main office line

Assist the Administration Department with other related duties as assigned

QUALIFICATIONS:

Associates degree or equivalent experience

Ability to work confidentially

Excellent customer service skills

Proficient with Google Workspace, Slack, Zoom, and other remote work tools

Helpful, but not necessary: experience working in a unionized organization

BENEFITS

Medical, dental, and vision premiums paid 100% for Employee and 85% for Dependent premiums

Employer-paid Basic Life, ADD, Travel Assistance, STD/LTD, EAPs

Voluntary Insurance include Health, Dependent, and Transit FSA, Life/ADD, Critical Illness and Accident Insurance

Traditional and Roth 401k with matching (vested immediately)

New Employee Remote Office Set-up reimbursement

Monthly WiFi Stipend

Alternative Transportation Reimbursement

Fifteen paid holidays per year (which includes office closure between Dec 25 and Jan 1) plus five floating holidays and 3 summer days

Generous paid leave including medical and family leave, parental leave, abortion leave, sabbatical leave, and many other paid and unpaid leave programs

Annual in-person all-staff retreat (subject to pandemic conditions)

Flexible work options

Cultivating an inclusive staff is central to Grist’s focus on advancing equity. We’re interested in hearing from people who can work with diverse colleagues of varied experience. Candidates of all backgrounds are strongly encouraged to apply. Grist is an equal-opportunity employer.

Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

GRIST MAGAZINE, INC. APPLICANT PRIVACY NOTICE

Last updated 08/05/2023

This Applicant Privacy Notice (“Notice”) describes the personal information Grist Magazine, Inc., (collectively “Grist”, “us”, or “we”) collect when you apply for a position with us on Grist’s Career page (the “Careers Website”), how we use it, how long we retain it, and with whom we share it. This Notice does not apply to third party sites or services outside of Grist’s Careers Website and application process.

Personal Information is any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual.

INFORMATION COLLECTION, USE, AND RETENTION

When you apply for a position at Grist, we collect or receive personal information at various stages in the application process as described below

Complete an application: When you apply for a position with Grist, we collect from you your identifiers (name, email address, telephone number, and home address), your professional or employment information (resume/CV, cover letter, certifications or licenses, qualifications, employment history, educational history, and references), and you may provide a summary on why you wish to work at Grist. You also can provide, although it is not required, direct links to your social media pages. We use this information to review your background and skills, to determine your qualifications for the role you are applying, to confirm information related to your employment and education. For equal employment and affirmative action purposes, you also have the option to respond to our voluntary survey that collects information about your protected classifications (gender, age, race, ethnicity, and disability status) some of which are sensitive information. We use this protected classification information for government reporting purposes, to comply with legal requirements related to hiring practices (for example, to create a record of the applicant’s process and confirm our hiring practices are legal in the event of there is a question form the Equal Opportunity Commission (“EEOC), to analyze requested disability accommodations as applicable, and to maintain a record of things like accommodations we provided to address your needs. Grist retains your application for one (1) year.

Participate in an interview: If you participate in an interview with Grist, we may collect from you certain identifiers (your name). We use this information to ensure the security of Grist personnel and to verify your identity for purposes of the interview.

.Conduct a Background Check. If you get to the stage of the application process where a background check is necessary, our third-party background check provider will collect directly from you your identifiers (name, date of birth, and address) and your sensitive information (Social Security Number). Grist receives a report from our third-party provider with the information they collected from their search performed according to local and state laws. Such information could include your identifiers (name, date of birth, addresses (current and former)) your sensitive information (Social Security number, driver’s license number, gender, marital status), your educational/profession information (certifications or licenses, qualifications, employment history, and educational history) and if it exists, your criminal history (police reports, criminal records).

Role-Based Testing. Some of our positions require our applicants to complete a skills-based test, such as a writing or editing test, a data visualization test, a qualitative analysis test, or a computer programming test. These tests are designed to ensure your qualifications are at a level we require for certain positions. We use the results of these tests as one factor of a multifactor job application process. You will be able to see your results.

Outside Recruiters. We utilize outside recruitment companies, like LinkedIn, to help us find potential candidates for open positions within Grist. We collect from them your identifiers (name, address, email address, telephone number), educational or professional information (details on your resume/CV, certifications, qualifications, employment history, educational history) and any other information you provided to the recruiter. We use this information to communicate with you about prospective job opportunities, to review your background and skills, determine your qualifications for the role you are applying to, and to confirm information related to your education.

Information Collected Automatically by Cookies

In addition to the personal information you provide and we collect from third parties, when you use our Careers Website, we collect information automatically via cookies and similar technologies.

When You Visit our Careers Website. When you visit our Careers Website to look for or apply to open positions, we automatically collect electronic network activity information (IP addresses, device identifiers, application identifiers, your interactions with the Careers Website such as referring web page, pages visited on our Careers Website and other sites, and information about the platforms, browsers, devices, and computers you use to access the Careers Website, including browser type, city, region, country, language, operating system) via cookies. We use your internet and network activity information to enable Careers Website functionality and accessibility, manage access and provide security, deliver a personalized online experience, and provide you information regarding the jobs to which you applied and those that may be of interest to you. We also use cookies and similar technologies to collect your geolocation data (based on your IP address and Wi-Fi access points).

We use both session and persistent cookies on our Careers Website, and we use the types of cookies described below.

Essential cookies. Essential cookies are necessary to provide the Careers Website. Without these cookies, the Careers Website would not function properly, and you would not be able to use certain features of the Careers Website. Essential cookies are also used to authenticate users and prevent fraudulent use of the Careers Website. Essential cookies cannot be disabled.

Preferences cookies. We use preferences cookies to: (i) remember information that changes the way the service behaves or looks, such as the "remember me" functionality of a registered user; (ii) a user's language preference; or (iii) a user’s e-mail marketing preferences.

Functional cookies. We use functional cookies to operate our Careers Website and they cannot be disabled. Functional cookies provide: (i) enhanced functionality and personalization; (ii) remember your preferences; (iii) diagnose server and software errors; and (iv) in cases of abuse, track and mitigate the abuse.

Analytical Cookies. We use analytics cookies, as do our analytics providers, to analyze traffic on the Careers Website. These analytics cookies allow us and our analytics providers to: (i) recognize and count the number of visitors to the Careers Website; (ii) see how visitors interact with the Careers Website; (iii) see how visitors engage with different functions; and (iv) see when visitors are using the Careers Website. This information helps us to improve our Careers Website. We use this information so that we can make improvements and test pages, features or new functionality to see how our users react to them

INFORMATION SHARING

General Sharing:

Grist may share applicant personal information in the following instances:

Within Grist: We share applicant personal information among our hiring decision-makers, affiliates, and other employees involved in the hiring process (i.e. human resources department, senior management, and other managers) for the legitimate business purposes of assessing applications and making hiring decisions.

For legal purposes: We share applicant personal information with third parties, such as legal advisors, law enforcement agencies, or governmental/regulatory bodies in order to protect our legal interests and other rights, protect against fraud or other illegal activities, for risk management purposes, and to comply with legal obligations.

During a corporate reorganization: In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, acquisition, sale, joint venture, assignment, consolidation, transfer, change of control, or other disposition of all or any portion of our business, we would share applicant personal information. We would also share applicant personal information if we undergo bankruptcy or liquidation, in the course of such proceedings.

YOUR INFORMATION CHOICES

Correct or View Your Information. You may access the Grist Careers Website account to correct or view certain personal information you have provided to us and which is associated with your account.

Opt Out of Online Advertising. As of the “Last Updated Date” at the beginning of this Notice, we do not utilize advertising services on our Careers Website. Some of the companies that could provide future advertising services on our Careers Website may participate in industry-developed programs designed to provide consumers with choices about whether to receive tailored ads that are based on your online activities. To learn more and to opt out of such targeted advertising from participating companies, please visit the Network Advertising Initiative, the Digital Advertising Alliance. To successfully opt out, you must have cookies enabled in your web browser (see your browser's instructions for information on cookies and how to enable them). Your opt out only applies to the web browser you use, so you must opt out of each web browser on each device you use. Once you opt out, if you delete your browser's saved cookies, you will need to opt out again. If you opt out, you will still see ads from Grist, but the ads will be less relevant to you and your interests.

DO NOT TRACK

We do not support Do Not Track. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

INFORMATION SECURITY

Grist employs data collection, storage and processing practices and security measures designed to protect personal information against unauthorized access, alteration, disclosure or destruction. Where appropriate, we use firewalls and limits on who can access databases that store personal information.

Please keep in mind that it is not possible to achieve a perfect state of data security. Although we maintain reasonable administrative, physical and electronic security measures designed to protect your personal information from unauthorized access, we cannot ensure absolute security of any information you transmit to us or guarantee that this information will not be accessed, disclosed, altered, or destroyed. We will make any legally required