Civil Administrator

The Civil Administrator will be flexible and work effectively in a fast-paced environment providing support to the Civil Department and ensuring comprehensive communication and efficient flow of all required paperwork between the site and the various Home Office departments.

Your contributions to the team:

Provide administrative support to the Director of Civil Construction and Civil Project Coordinators

Assist in coordinating purchase orders, purchase change orders, and ensuring approvals are processed and tracked

Work in close collaboration with other Head Office personnel to maintain paper flow and communication between departments

Ensure accurate data entry and daily log input

Upload, organize, and maintain files

Collect gas, Visa, and expense receipts from Civil Team for reimbursement

Coordinate travel and accommodations

Coordinate invoice reviews and approvals, including verification of correct charges, approval of invoices, purchase orders, investigating as required

Coordinate Civil permits, surveys and inspections

Obtain Engineers’ certification/sign-off as required on Schedules and other legal construction documents

Upload Civil documents, surveys, inspections, tests etc. to ERP

Raise any inconsistencies in the monitoring of labour/equipment/material resources, costs, reimbursements, general expenses on self-performing sites

Maintain and update Project Assignments

Setup weekly Civil Department meetings

Regularly update the Civil Projects Board

Other administrative tasks, as requested

What you need to be successful:

Post-secondary education in office administration or equivalent preferred

Minimum two years’ experience as an office administrator

Advanced level of proficiency with MS Office

Proficiency with Ceridian/Dayforce and Vista by Viewpoint an asset but not required

Ability to effectively communicate with suppliers and vendors

Strong multi-tasking and organizational skills

Ability to work well with others in a fast-paced construction office environment

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.